Offices need some important items for a functional and efficient workplace. Whether it is a full-time or part-time job or for other business purposes, a scanner is an important device. The fastest document scanners will fulfill many of our challenging tasks. They are used to make work easier and faster by making a soft copy of important files.
A scanner can scan it all, either a card, book, receipt, and so on. Finding the fastest document scanners may come with difficulty since they swarmed with the market. But to make the task easier, we have made a list here of the top products. We have analyzed the specifications, details, and opinions from top users to make this article.
Then we considered the top features of a good scanner for ranking them. Other important features like resolution, size, duplex, etc., also need consideration. Lastly, we recommend selecting one that would be convenient for use.
Among all these scanners, the Epson FastFoto FF-680W is a recommended product. It has the fastest scanning speed with a large capacity. Besides, we get high-resolution images of any type of document. It also comes with strong wireless connectivity for efficiency.
Our Favorite Fastest Document Scanners
What is a Fast Scanner?
For business or office work, we need a scanner machine for scanning and making soft copies of various files. A digital version of any file is very important to keep a record of. Besides, these are easier to store. But official tasks will demand large volumes of scanning files. In such cases, we need to get a fast scanner that would support a high volume and deliver at the fastest speed possible.
A fast scanner differs from a regular one in the volume and speed of scanning files. This kind of scanner is developed especially for large projects. We can scan files at a speed of 2 pages per 200 dpi by using such scanners.
They also have a large automatic document feeder for handling the files faster and efficiently. But the best part is that, even with speed, the scan copy comes in good and clear quality. So, a fast scanner is packed with several important features to work as an upgraded machine that supports a large production smoothly.
In addition, the machine is reliable to provide accurate and high-quality scanned files at the fastest time when we need to get something urgent. We can scan almost anything with the same quality.
They also come with connectivity options and duplex scanning to make the work easier. By analyzing the capacity and speed of scanning, we can easily understand how a fast scanner is different from a regular one. Several popular brands are now making the fastest scanner possible.
Top 10 Fastest Document Scanners- Buyer’s Guide
1. Epson FastFoto FF-680W Photo and Document Scanning System
Epson FastFoto FF-680W has been declared the fastest document scanners by many users. Perhaps, the claim lies due to this scanner’s excellent features and efficiency, suitable for office tasks. We can scan thousands of files within a second for each photo or other documents at 300 dpi. In addition, the files are also easy to store, save, share, organize, etc.
It also comes with a mobile app for various interesting features with photos. This also allows us to make customizations or edits to the images. For this, we can connect to our pc or other smart devices using wireless connectivity. Overall, this is a powerful scanner with good memory storage that offers picture-perfect images.
Key Features
Speed
As mentioned, this is the fastest scanner among others. It allows scanning around a thousand photos or other files 1photo per second at 300 dpi and 45 ppm for documents. The feeder handles 36 photos at a time.
Resolution
The images that we receive have a 1200 resolution for natural colors. We can also use different editing and customization for better colors and sharpness using various features on the app.
Connectivity
It allows Wi-Fi connections to use our PC, Mac, tablets, or smartphones for direct scanning. We can easily share or edit the files by accessing the scanner apps by making this connection.
Media
Apart from regular documents and photos, this scanner can scan different cards, receipts, magazines, and many others. The speed will vary with the same quality output depending on the color and text.
Pros:
- Superfast scanning for both photos and documents
- High-resolution images
- Good wireless connections and compatibility
- Flexible to support different media
- Easy to use for various functions
Cons:
- It may not work well with high pixel photos
2. Brother Wireless ADS-1700W Document Scanner
The Brother ADS-1700W Wireless Scanner is fast and compact to place on any corner. We can use wireless connectivity for digital copies of different files. It has a touchscreen display to function in other options. The scanning is at the speed of 25 ppm with a 20-page capacity. This is handled by the automatic feeder that can stack any media type.
In addition, we can save the soft copies in different locations. A card slot allows plastic and business cards from the front. Different compatibility options come with this scanner as well. We can then optimize the digital images and documents with other editing tools. We can get the software to customize or organize the files by using a PC connection. This is a reliable and fast scanner for documents.
Key Features
Speed
This scanner can digitalize files at 25 ppm, both single and double-sided. The automatic document feeder can support 20 pages of any type up to 34-inches in size to scan fast at this speed.
Resolution
Regardless of the file type, the scanned file will come out at 600 resolution. We can also enhance the colors or edit files in different ways using software from the external device.
Connectivity
Similar to many smart devices, this scanner offers wireless connectivity with any PC, smartphone, cloud app, and other network destinations. It also has a Micro USB 3.0 port to scan business and photo ID cards for cable connection.
Media
This scanner supports receipts, cardstock, different files, and photos even with speed and resolution. Besides, it is compatible with providing various saving destinations.
Pros:
- Compact and portable
- Fast scanning with good resolution
- Different connectivity options
- Compatible with various media
- Good file capacity
Cons:
- Cloud scanning may cause issues
3. Brother Easy-to-Use ADS-1200 Desktop Scanner
The Brother ADS-1200 Scanner is the best partner for office uses and other big projects. Even with a compact size, it has a high functionality to increase the workflow. We will get double-sided scanning automatically at 25ppm. For a single session, the document feeder can support 20 pages. It comes with a USB 3.0 port for portability, either for charging or connection with external devices.
It also has a large storage option for countless digital files to multiple saving locations. This device is also compatible with various operating systems and drivers. Whether the file is in color or monochrome, the speed remains constant at 300dpi with customization options due to the software available. Lastly, we get a card slot for scanning different cardstock files.
Key Features
Speed
For both single and double-sided scanning, this scanner offers a speed of 25 ppm in a single slot. The automatic document feeder has a capacity of 20 pages for quick scanning.
Resolution
Unlike many fast scanners, this one only has a resolution of 300, which isn’t considered high. But we can use software to enhance the image quality and color and make other customization.
Connectivity
This scanner only offers a USB connection, so there is a limitation in connectivity options. We can easily use the cable to connect to a PC and other similar devices to save new files.
Media
We can insert photos, files, and receipts to scan with this scanner. The digitized files can be saved in multiple destinations. Each output will have the same resolution.
Pros:
- Compact and portable
- Offers cable connection to different PC
- Multiple destination options
- Good file capacity
- Easy to use
Cons:
- No wireless connections
4. Brother High-Speed ADS-2200 Desktop Scanner
Another great and important machine for a workplace, the Brother ADS-2200, has it all. This is also a classic device that supports different media, from high-speed duplex scanning to a high capacity of 50 sheets for running continuously. We can save the digital files in different locations with multiple connectivity options. It can be kept anywhere to save space and use a range of media and paper sizes to scan.
By using the USB port, we can connect to different devices and use software for customization and organization. The users can also use this device to send files to other output devices for various functions. Each file is scanned with the same speed at 300dpi. Undoubtedly, this high-speed scanner also has an easy installation interface and is very reliable.
Key Features
Speed
This scanner offers 35 ppm speed for large volumes of files at a time. Then we can instantly save the digital files in various destinations. We can scan on single or double-sided files with the document feeder.
Resolution
Each image will come out with excellent clarity and colors for high-capacity scanning. This scanner can scan providing 1200 high resolution. In addition, there are also multiple optimization options.
Connectivity
Even with a high capacity and speed, the connectivity options are limited. We only get a USB port for cable connections with any PCs.
Media
Another interesting feature of this scanner is the various media support from receipts, cards, glossy or plain paper, postcards, different paper types, photos, documents, and many others. So, this is suitable for heavy-duty scanning.
Pros:
- High capacity and speed
- Excellent image resolution
- Support various media types
- Multiple driver support
- Simple to use interface
Cons:
- Issues with changes to any settings
5. Ambir ImageScan Pro High-Speed ADF Scanner
Ambir ImageScan Pro Scanner is a professional device, as the name says. It works according to our needs and scan around 3000 sheets per session at a speed of 20 ppm. Due to the automatic document feeder, the capacity and speed become possible, increasing productivity. We also get clear and sharp images with high-quality documents or files on any media like cards.
Besides, we can use connectivity options to use external devices for direct scanning files. It supports both Windows and Mac devices. After scanning, the files will be saved in accessible formats easily. The files are also stored in Cloud services by using connected devices. The interesting feature of this scanner is the customizable buttons for automatic scanning. So, this is a heavy-duty scanner with versatility and wide compatibility for regular uses.
Key Features
Speed
This scanner is suitable for bulk scanning with a fast speed of 20 ppm for around 3000 sheets continuously. The automatic document feeder allows this speed along with duplex scanning automatically.
Resolution
Regardless of the media used for scanning, each image will have a good resolution of 600. We can use software to edit these files for better quality, but the resolution also provides sharp and clear images.
Connectivity
Even though the device offers wide compatibility, the connection with external devices is possible only with a USB cable. However, we can use this connection for different cloud services.
Media
Apart from images or letters from papers, the scanner can also support business or other types of cards. The quality of images is the same for all with searchable file storage.
Pros:
- Compact and easy to store
- Duplex scanning with large paper capacity
- Compatible with various devices
- Fast speed for large volumes
- Versatile with easy navigation
Cons:
- It may have jamming issues
6. Epson Perfection V850 Pro Scanner
Epson always provides us professional quality office machines, and the Perfection V850 Pro scanner is no different. Apart from mere scanning with the best image resolution, it is also great for film and photos with 6400 dpi slideshow. This is possible due to the advanced optics and dual-lens, along with film holders. The scanning speed for either color or monochrome is 10.8 msec/line. But we can scan thousands of photos with 1ppm.
After scanning, we can easily organize, save, restore, and share the files using apps and connectivity options. A USB interface and an Internet connection allow access to useful apps and Dropbox or Google Drive for various customization and sharing options. Different smart devices and the PC can also scan directly using a wireless network. So, this is a great choice for a high-speed document scanner suitable for all users.
Key Features
Speed
This scanner allows around photos for scanning at a time for 1 ppm as the fastest speed. We can also scan at 10.8msec/ line for color or monochrome texts. For photos, we get 300 dpi, but it also allows slide shows with 6400 dpi.
Resolution
The image resolution ranges from 300 to 6400 for different scanned files. Each one is provided at the same speed and comes out clear, sharp, and vibrant. For the high quality, the scanner can make slideshows and films.
Connectivity
It comes with a USB interface for cable connection with other devices. But we also get Internet options for connecting with PCs, smartphones, tablets, and others for Google Drive or Dropbox. This also gives us the software and apps for image enhancement, edits, and other features.
Media
Apart from regular documents and photos, we can scan postcards or similar cardstocks. Make a batch for scanning up to 36 sheets at a time.
Pros:
- Very fast scanning with high resolution
- Good scanning capacity
- Different connectivity options
- Allows customization and editing with software
- Scans slides and films
Cons:
- Issues with the filter options
7. CZUR Shine500-Pro High-Speed Smart Document Scanner
CZUR Shine Pro Series scanner was made with innovation for the users’ convenience. So, instead of using huge scanners, we get a unique design and compact item with excellent features. We get an efficient product with an outstanding scanning feature along with a portable device. We can scan any files up to A4 format. It also has a document camera for online teaching or conference using video software.
Due to its design, we can instantly share the screen and navigate it for recording and other functions. There is free OCR software with all the features to edit the scanned files. The scanning is very vibrant and accurate and offers a good resolution. Two light modes provide good brightness for scanning with high quality. We can scan any files on paper using this device. Overall, this is a hard-to-miss quick scanner for documents different from all others.
Key Features
Speed
Any files within A4 sheets can be scanned at a speed of less than 1 second per page. Besides, this also comes with a powerful OCR feature to scan about 186 languages and convert them to the desired format.
Resolution
Along with fast scanning, the digital files come at 2593,1944, or 210 DPI for camera quality images. We can also crop, stamp, or enhance colors using advanced software.
Connectivity
It offers wireless networking for using different video calling apps like ZOOM, Google Meet, Skype, etc., for a document scanner. The files are scanned to OCR files or regular documents.
Media
We can scan different files from documents, contracts, receipts and print them on paper. Unlike other scanners, this doesn’t support other media. But we get editing or enhancement features with the software.
Pros:
- Compact, portable, and unique design
- Scans various languages and files
- Allows video conferences or recording
- Supports wireless network
- Compatible with various devices
Cons:
- Scans only on flat surfaces
8. Raven Pro Document Scanner
Raven Pro Document Scanner is an efficient product with many useful features. Any printed document or other files are converted to a digital document. We can scan directly and save for the wireless network in different locations like cloud services, fax, email, SMB network share folder, and many others. The scanner can scan at around 60 ppm speed with a duplex scanning option and a capacity of 100 sheets in the automatic document feeder. After purchasing, use the scanner directly without any installation.
It has a large LCD for menu navigation and optimization features. The OCR feature helps with character and text recognition for easily finding soft copies. In addition, we can scan any media from regular documents and photos to contracts, receipts, cards, and so on of any size. Besides, we can connect with other devices using Wi-Fi or Ethernet to scan and save in different destinations. This scanner is compatible with different Windows PC or Mac computers. These features make this device an easy and convenient one to use for various uses.
Key Features
Speed
We can scan seamlessly at 60 ppm without any jamming issues. Besides, the automatic document feeder can hold 100 sheets for scanning into different cloud services.
Resolution
Whether it is a printed document or written text, the resolution comes at 600. But it also supports a range from 200dpi to 600dpi. Besides, we can convert these files to any format like PDF or JPEG.
Connectivity
This scanner allows Wi-Fi or Ethernet internet connection for scanning directly from Windows or Mac devices. In addition, the connections allow different online destinations like Cloud, Google Drive, Dropbox, OneDrive, OneNote, Email, Fax, and many others.
Media
Apart from documents and photos on paper, the scanner also scans from ID, business or postcards, receipts, and so on. For scanning, there is an expandable output tray for keeping a stack.
Pros:
- Fast speed and good capacity
- Different resolution features
- Wireless connectivity options
- Supports various media for scanning
- Touchscreen display for navigation
Cons:
- Quite large as a scanner
9. Ambir 40ppm High-Speed ADF Scanner
For a fast and powerful scanner, Ambir 940gt can’t get wrong. Using this device, we can get professional-grade images at the fastest speed possible. Along with a capacity of 80 pages at a time, it offers a speed of 40 ppm for color images or documents. Regardless of the type of media, from regular paper to ID cards or letters, the scanner does it all with consistent clarity and accuracy. After the scanning is done, the files are saved in PDF format.
But by using wireless options, we can scan directly and save to online apps like Cloud, Google Drive, DropBox, OneNote, etc. Everything is functioned using the nine scanning buttons available for customization. In addition, the OCR technology allows us to auto-name the files by recognizing the keyword and characters. This is a very efficient machine for scanning different Microsoft files, scanning invoices, or mails, along with images.
Key Features
Speed
Be it regular documents, Office files, images, emails, and many others; the scanner can handle around 80 pages at a time, and overall 6000 pages per day. Each sheet is scanned at a speed of 40 ppm.
Resolution
The scanner provides a resolution of 600 for each image or file. These files are then saved in different formats and shared instantly. We also get the software and other features to customize the files.
Connectivity
It comes with a USB interface for connections to other devices. The compatibility is with various latest Windows operating systems. We can use an Internet connection to access Cloud services for scanning and saving.
Media
We can scan different letters and characters, Office files, documents, images, and cards using this scanner. The digital versions are automatically named and saved as PDFs.
Pros:
- Fast and easy setup
- Good capacity and resolution
- Allows uses for Cloud services
- Compatible with different operating systems
- Customizable scanning buttons
Cons:
- The footprint is quite large
10. Plustek SmartOffice PS3140U Document Scanner
Plustek SmartOffice Document Scanner is the right item for handling large documents every day. We can place around 100 pages on the automatic document feeder for the batch scan. This handles both duplex scanning and large papers up to 200-inch. We can select different options using the customizable scan buttons. Besides, this also comes with other customization options like editing, preset, saving, etc. Each sheet is scanned at 40 ppm for both color and regular documents.
Due to the great management system, we can regularly scan more than thousands of files. This scanner is also compatible with Mac and Windows operating systems and drivers. In addition, this scanner is quite versatile to support different media like cards, receipts, licenses, thick papers, etc. The scanned files are then saved to accessible PDFs and editable files with 300 dpi. Besides, the documents can be set with prefix names or dates with a barcode configuration. Overall, this is a great choice for a quick document scanner.
Key Features
Speed
This scanner uses a 100-sheet automatic document feeder to handle and scan files regularly. Besides, each sheet can be scanned at a great speed of 40 ppm, both color, and monochrome.
Resolution
Whether it is a small document or a large one, the image quality remains consistent at 300 dpi. Besides, we can use 200-inch files and save them to different formats with the same resolution.
Connectivity
Since the device is compatible with various Windows and Mac operating systems, we can connect this scanner with the devices using a cable. In addition, this allows us to use software for editing and customization.
Media
The scanner can handle different papers, documents, images, ID cards, receipts, etc. Besides, we can use any type of document size for scanning. Each file comes out with the same resolution.
Pros:
- Compatible and fast
- Large paper capacity
- Handles different paper sizes
- Compatible with different operating systems
- Supports various media types
Cons:
- Limited connectivity options
Fastest Document Scanners Buying Guide
Like a regular scanner, the hi-speed scanners show that the fast ones also have other important features that need to be checked before getting one. These features will help us understand whether the scanner will be useful and serve our purposes, apart from fast scanning only.
Fast Speed
Since this is a fast scanner, it must be faster for busy tasks in large volumes. Generally, scanning at 25 ppm is quite a standard for both images and documents. But it can be faster or slower at a single session with different dpi. Depending on the purpose, you can choose the speed, but it needs to provide smooth operation with constant speed for each file.
Resolution
As a scanned file, it will be an image converted to documents. So, similar to the original file, the digital version should be clear, sharp, and vibrant. The resolution should be around a thousand for the best quality. However, with access to software and image optimization, we can edit the files to enhance the color and quality.
Connectivity
While most scanners offer USB connections, wireless networking is more convenient. Both connectivity options are necessary for those who have more device-based scanning tasks. This also provides direct scanning from various devices and access to online scanning or important software. But ensure that it also has good compatibility for more connections.
Media Types
Paper files are common for scanners, but fast scanners can support different media for inserting on the feeder. This includes various cards or papers, receipts, and many others. Then we can make digital copies of important files. In addition, the scanner should also offer quick saving and multiple storage options in external devices.
Automatic Document Feeder
An automatic document feeder helps to keep the scanning stack organized without any jamming issues. It also increases the capacity and allows duplex-scanning automatically. While most scanners come with this part, ensure that you choose has a document feeder. Due to the double-sided scanning, productivity increases with zero wastage.
Size
The size of a scanner will depend on the space available. While many scanners are compact and portable with all the important features, bigger ones can support further. Besides, a big scanner is more effective for scanning in bulk volumes. So, a smaller one with the necessary options is great for home uses or occasional work. But for businesses or official uses, a larger one is convenient. If it comes with a good design, then the storage gets easier.
How Do Document Scanners Work?
Mainly, scanners analyze an image or document and then process it to make a digital file. They copy the contents from the files for a digital version. This is the principle by which scanners are made to function. But inside the machine, there are complex mechanisms for making everything happen.
When the files are placed on the tray or feeder and covered, light falls from a lamp on them and is reflected through different lenses and mirrors. An OCD is the integrated circuit for the electronic mechanism. There is a stabilizer bar secured to the main body of the scanner. A uniform background is also made inside to reference the software to scan the files. All these form the scan head for the next steps. It moves through a belt to a stepper motor and is then attached to the stabilizer bar for a balanced position.
The curved mirrors reflect the light so that the image of the file onto a lens and then passes through a filter. There is a three-pass method where each pass has a different color filter placed between the lens and CCD. As the passes are complete, the filtered images are made into one whole image with all the colors. However, the scanners are innovative with a single pass for faster functionality nowadays.
So, the single-lens will convert the reflected and filtered images into a version of the original file. Another feature called the contact image sensor uses only colorful diodes for the conversion. The sensor mechanism is close to the glass plate for the LEDs to provide white light. After the illumination, the image is digitalized by the diodes to make one file. However, his method doesn’t provide the same quality as the lenses.
How Do You Use a Scanner Step by Step?
Scanners are used to make soft copies of different photos and documents. By knowing the step-by-step process for scanning, we can easily scan all kinds of files. However, for different operating systems, this process might be different. So, we need to check the instructions on the package to learn more about scanning.
- Firstly, we need to connect the scanner to the external device by using the USB cable and then install the device. Then turn on the scanner to place the document to scan on the tray or feeder. The file needs to be kept facedown on the tray.
- By using the PC, navigate some simple options. Click the start button to search for the scan option from All Programs. In the Toolbar, select the New Scan option to start the scan.
- But before that, preview the file to be scanned from the Profile list to select the file. Ensure that the placement is correct by selecting the scan area. By using the magnification tool you can select the desired portion from the scanner glass. You can also make some edits, change resolution, or enhance the files.
- Now click on the scan button to start the scanning. Most scanners can work automatically after connecting to the PC. But the Windows scanner software can also allow scanning the file.
- After the file is scanned and previewed, save the file to the desired location. For most scanners, we get different online storage options as well which can happen directly with wireless connections.
- But we can save the file to another application for editing the scanned file with various options. Some scanners also come with software and apps for refining, editing, or customizing the digital versions.
FAQ:
How to scan a lot of documents fast?
There are several options to scan many files together and quickly. In most cases, an automatic document feeder can directly organize the sheets for scanning. Besides, it also offers duplex scanning for many documents. Other than this, we can get scanning software or merge all the files to a single pdf for scanning faster.
How to scan long documents?
To scan long documents, navigate the selection tools, and find the length adjustment option. Choose the scan profile to change the width. Then press and hold the scan option until a light on the scanner shows that the file is scanned accurately.
How fast are high-speed scanners?
The fast scanners are made to provide the digital versions of a document at the fastest speed possible. But this may differ from each device with different specifications. Besides, the image size or resolution may also affect the speed at which scanning will happen. So, we can get a scanning speed for one file at less than 1 second, or the best 88 ppm for different files.
Is the fast scanner app safe?
We can use fast scanner apps to scan faster with regular ones. The developers have made reliable apps for different functions. We can scan various documents and convert them to different formats. Be sure that these are safe, as the documents used will be private within the account created.
What is a scan speeder?
ScanSpeeder is a scanner tool that is used for photo management software. It is convenient to scan multiple photos. The photos are automatically detected, straightened, and saved to different files.
How can I scan documents faster?
We can use either an automatic document feeder or different fast scanning apps to scan different documents faster. But changing the resolution can help with faster scanning. Microsoft Lens is also a great app for scanning faster.
Conclusion
After learning about our list of the fastest document scanners here, we hope that your decision can be made faster as well. However, we should remember that most workplaces and home offices use all-in-one devices for all functions. So, a scanner separately may sound unnecessary. But for heavy-duty functions, a single-function scanner is necessary. So, depending on the requirements of the projects and functions, select your option. In addition, check the different features of the scanner to make it reliable and compatible with your PC. Depending on the budget and preference, choose your desired fast scanner.