Best Printer Scanner Copier for Small Business

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Suppose you’re a proud owner of a small business. In that case, handling your finances, report sheets, and different legal papers and other documents certainly plays an important part in running the entire venture successfully.

That said, you have to have some way of creating these documents from scratch without paying for someone to send you the templates all the time.

Now, since other than making these template documents, running a business also includes scanning documents, as well as multiplying them, what better way to kill three birds with one stone than to get a machine that can do it all – the best printer, scanner, copier, for small business!

This article will present to you ten high-tech office devices that can perform these three functions with ease.

Read on to find the best printer scanner copier for small business.

Our Favorite Best Printer Scanner Copier for Small Business

Top 10 Best Printer Scanner Copier for Small Business Reviews- 2022

1. Brother – Compact Monochrome Laser Printer

Brother Compact Monochrome Laser Printer, HLL2395DW, Flatbed Copy & Scan, Wireless Printing, NFC, Cloud-Based Printing & Scanning, Amazon Dash Replenishment Ready - BLACK

Featuring a chunky build that hides all sorts of useful high-tech stuff beneath the hood, so to speak, this model from the world-renown Brother company can be an excellent solution for a small business owner who wants to get a decent 3-in-1 office appliance.

When it comes to printing, this model is made for monochrome printing tasks, so if you want to print photos and other high-quality stuff in high definition and with vivid colors, this printer, copier, and scanner may not be the best solution for your needs.

Here are some of the most important features of this model in more detail:

Cloud Printing

…, as well as scanning, is supported by this model, so if you constantly need to scan various documents and upload them on your company’s cloud so that your employees can see it, this model can be just the thing you were looking for.

At the same time, if you want to print something from a cloud, you can do it with ease, thanks to this printer.

This printer is compatible with AirPrint technology, as well as with Google Cloud Print, so materializing whatever file you want to turn into a real-life copy can be a piece of cake if you have this Brother printer at your disposal.

The same goes for copying a bunch of files relatively quickly.

Simple download what you want to copy from a cloud service, and this model will dish out as many copies of it as you need!

Wireless Printing

When it comes to working in a busy office, you probably want to ensure that the place doesn’t become too cluttered with various receipts, reports, documents, orders, and other papers.

Also, keeping the number of device peripheries and their cables to a minimal number will help you get rid of the unnecessary clutter that can only make your life more miserable in the long run.

So, the fact that this printer, scanner, and copier combo can work wirelessly is great news for anyone with a sort of minimalist mindset when it comes to their office tech equipment.

Thanks to this wireless connectivity, the only cable you will need for this contraption is the power cable.

Also, printing from the cloud or online will be a piece of cake as long as you have a Wi-Fi connection within the range of this 3-in-1 combo device!

Fast Printing Speed

In case you run a sort of business where you need to come up with a lot of documentation for sales, proposals, and various other entrepreneurial undertakings, so to speak, owning this printer can save you a lot of headaches – as well as time.

Thanks to its advanced printing technology, you can use this printer model to dish out as many as 36 pages per minute, which is fast enough for any amount of formal documentation of a relatively small business in most cases.

Another useful thing in this respect would be the rather large paper tray, which can house up to 250 pages, so you won’t have to add a new batch of blank pages that often when using this printer.

Pros:

  • Excellent printing speed
  • Wireless connectivity
  • Ethernet & NFC connectivity
  • Automatic duplex printing
  • Compatible with tablets, laptops, and mobile devices
  • Supports cloud printing

Cons:

  • This is a monochrome printer, so it can’t print in color

Buy on Amazon

2. HP – OfficeJet Pro 9015

HP OfficeJet Pro 9015 All-in-One Wireless Printer, with Smart Home Office Productivity, HP Instant Ink, Works with Alexa (1KR42A)

Representing a high-quality printer, scanner, and copier coming from the famous HP company, this model called OfficeJet Pro can be a perfect solution for an office – as its name suggests.

Among other things, this model comes with such niceties as automatic duplex printing (which can be turned ON or OFF at any time, of course), is network-ready, and can be used to print directly from the cloud.

Here are some of the more advanced features of this model in more detail:

Powerful Wi-Fi Connectivity

This model can be used wirelessly, so as long as you have a Wi-Fi router, you can set this printer, scanner, and copier up quickly and efficiently.

That said, this model does have Wi-Fi connectivity and a special sort of connectivity that can fix itself if the connection is broken or otherwise impaired.

The thing is, the sort of Wi-Fi module this contraption has got built-in is called self-healing Wi-Fi, which is a type of wireless connection that will automatically fix itself in case there are some minor interruptions!

To do this, the module on this HP model will go through three stages of automatic reconnection so that you don’t have to click any buttons or try to fix it yourself.

HP Smart App

… allows you some pretty interesting options that you don’t necessarily have with other printers – at least not in this kind of format.

For example, one of the features you can count on would be the easy monitoring of the ink levels in the printer.

This is particularly important if you tend to print a lot on a day-to-day basis and you’re not always sure how much ink you’ve got left for the next couple of days, for example.

Another feature you get with this HP Smart app is printing remotely.

If you have this app on your mobile device, let’s say, as long as your printer is connected to a local Wi-Fi router and there are blank papers in its paper tray, you can print whatever you want, from wherever you happen to be at that moment! (Provided that you, too, have access to the Internet.)

Voice-Controlled Printing

One of the most interesting features of this printer, scanner, and copier, would certainly be the voice-recognition system, which enables you to use this printer – with your voice!

Now, while this voice system is not necessarily the most important part of this model’s arsenal, it still can come in handy if you’re always busy and would find it easier to ‘tell’ the printer what to print rather than having to type in the commands yourself.

To use this system, you have to use either Alexa or Google Assistant, so if you are used to these two systems or at least one of them, you have no problems getting used to commanding your printer.

Pros:

  • Automatic two-sided printing
  • 35-page automatic page feeder
  • HP Smart app
  • Easy Ethernet networking
  • Smart customizable, quick-access tasks
  • Self-healing Wi-Fi connection
  • Easy printing from smartphone or tablet
  • Voice-activated printing

Cons:

  • Some users may not like the design of this model

Buy on Amazon

3. Canon – PIXMA TR4520 Wireless All-in-One Photo Printer

Canon PIXMA TR4520 Wireless All in One Photo Printer with Mobile Printing, Black, Works with Alexa

Featuring relatively small size and a simple build, this Canon all-in-one printer is a device perfect for offices and other rooms where administrative work is done, so to speak, as well as in companies that have a constant need for fresh supplies of document templates, checks, and other printable data.

Despite its small size and low price (at least in comparison to some of the other models on this list), this Canon all-in-one office contraption comes with a long list of useful features that can make your life easier if you have to scan & print a lot of documents on the day-to-day basis.

Below are the most important features of this model in more detail:

Wireless Connectivity

… helps this printer become way more user-friendly and easier to use and gets rid of any necessity to use any cables.

For example, one of the great benefits of using such a contraption would be that you can use cloud services to download the documents you want to print, so you don’t even have to link this printer to a computer to use it.

As long as you have files that you can use online saved in a cloud, you can use a mobile device or your tablet to set up a printing task quickly and easily.

Some of the services that work like a charm thanks to this wireless connectivity would include AirPrint and Mopria print service, so whichever one you prefer, you can use with ease to get the best possible results without having to use any cables to do so whatsoever!

Compatible with Alexa

In terms of ease of use, this model stands shoulder to shoulder with most high-end models, as it supports Wi-Fi connectivity and enables you to use it via Alexa.

The thing is, Alexa has been used for quite some time now, and ever since it came out, it has become quite an important staple for many Youtubers, who like to use it in their videos, but also for other people who just like the convenience of such a voice-recognizing system.

Whether you like to know how tall exactly was Wilt Chamberlain, what’s the distance from San Francisco to Detroit, the names of the seven dwarves, or what’s the weather like outside, Alexa is a system that you can use for both entertainment and business.

You can use Alexa to ‘tell’ this printer, scanner, and copier to perform a certain function when this printer is in question.

So, you don’t have to touch anything or even be in the same room as the printer to quickly and efficiently get it to print as many pages and pictures as you desire.

Photo Editor App

…can come in handy if you fancy printing photos, as well as documents in color, or perhaps pie charts and different graphs.

Other than the different formats that can be printed on common paper, you can use this photo editor to edit and prepare for printing various calendars, collages, and stickers that require a different sort of paper such as thin cardboard (for calendars), or that special sticker paper.

This editor can help you make your stickers, collages, and other types special formats, by allowing you to edit the visuals, add text, and otherwise enhance the images you’re using.

Pros:

  • Canon Print App
  • AirPrint supported
  • Automatic power-off function
  • Automatic document feeder
  • Wi-Fi connectivity
  • Compatible with Alexa
  • Automatic two-sided printing

Cons:

  • Some people may not like the design of this unit

Buy on Amazon

4. HP – ENVY Photo 7855 All-in-One Photo Printer

HP ENVY Photo 7855 All in One Photo Printer with Wireless Printing, HP Instant Ink ready, Works with Alexa (K7R96A)

Well equipped with a printer, scanner, copier, and a couple of other features, this HP combo model represents a perfect mid-price range printer that you can use for a broad range of circumstances.

Among other things, this printer enables you to print borderless photos (perfect for digital printing art that can be hung on the wall), and it comes with an SD card slot, which pretty much enables you to use this printer without any need to connect a computer or an additional device to make this thing work well.

Here are a couple of other features of this thing in more detail:

Excellent Connectivity Options

One of the best features of this model would certainly be that you connect it to your computer, tablet, or some other device in four different ways.

First of all, there is Wi-Fi as the most secure option that everyone is well-used to, and that will work no matter what. (So, you can use it as a backup option in case there’s a problem with other options.)

However, the main connectivity option that you can use would certainly be Wi-Fi.

Thanks to the advanced software support and cloud-based printing, using Wi-Fi gives you by far the most freedom and ease-of-use of all four options, as you can easily print whatever you want even if you’re not in the same room as the printer – as long as you have access to the Internet!

Alternatively, you can also connect this printer, scanner, and copier to the Internet via an Ethernet cable or use Bluetooth to send data back and forth.  

SD Card Option

… is so useful on this printer that you can consider it the fifth connectivity option.

What you can do with this SD card is transfer the files of your choice to an SD card and then get them back with ease.

What this means in practice is that you won’t even have to connect this printer to a computer!

As long as you can transfer the data you want to print to your SD card (via an SD card reader, for example), you can rest assured that you won’t ever need to use a computer or some other sort of device to make this printer do its magic.

Powerful Printing App

… that you can easily edit and print documents – whether you imported them from an SD card or downloaded them from a cloud.

At HP, the Smart app they’ve developed to go hand-in-hand with their printers has been upgraded to give you even more features that you can rely on when using this printer.

Probably the most important thing about this app is that it allows you quick and easy cloud printing, so you can print important documents, beautiful pictures, envelopes, or other important things easily – without even needing to be in the same room as the printer itself.

Pros:

  • Borderless printing
  • 4 connectivity options (Wi-Fi, Bluetooth, USB, and Ethernet)
  • SD card slot
  • Comes with a separate photo tray
  • Automatic duplex printing
  • Features a color touchscreen
  • HP Smart app
  • Can be upgraded to house high-yield cartridges (optional)
  • 1-year limited warranty

Cons:

  • Some users may not like the design of this unit

Buy on Amazon

5. Canon – Office and Business MX922 All-in-One Printer

Canon Office and Business MX922 All-In-One Printer, Wireless and mobile printing

Featuring a stylish build that would fit right into any home or office décor, this model from Canon can be just the thing for a person who wants to print both beautiful borderless photos and a bunch of forms and templates for their business, for example.

Thanks to the wireless connectivity option that this model comes with, you don’t need any cables to set this printer up in your office.

What’s more, if you have a mobile phone, a tablet, or a camera with a Wi-Fi connectivity option, you can even take a picture and then send it to the printer via Wi-Fi and have it printed immediately! (As long as there is a paper ready in the printer’s tray, of course.)

Here are some of the other interesting features of this model in more detail:

Automatic Document Feeder

When it comes to scanning something with this model, a large part of the entire process has been automated, so you can rest assured that you won’t have to stand over this printer and its scanner component to add documents and flip papers constantly.

Thanks to the ADF feature this printer, scanner and copier come with, you can fit up to 35 pages in the feeder so that they can get scanned automatically one by one.

Of course, if you have more than 35 pages that you need to go through and turn into a digital format through scanning, you will need to add them in batches of 35 maximum. While this may not be perfect, it’s still way better than having to add and flip each document and each page manually.

Duplex Printing

Another ‘doubled’ feature on this printer combo model would be the automated two-sided printing.

So, together with the largely automated scanning, you also have automated printing, which can truly help you get a lot done if you have a lot of documents to print in a short period.

For example, suppose you have a lot of documents to go through or a large number of forms for your business. In that case, this two-sided printing will save you a lot of time, as this printer will print on both sides of the paper on its own – without you needing to lift a finger when it comes to flipping pages.

So, whether it’s high-quality photos or large quantities of documents where high quality is not necessarily the main concern, this printer has got you covered!

Easy Cloud Printing

Whether you’re using AirPrint or Google Cloud Print, this model coming from Canon can be a piece of cake to work with at all times.

If you consider the wireless connectivity of this model, you can see how printing from the cloud instead of USB can be a more convenient overall option.

This works so well because you don’t have to connect any cables to transfer files first to be able to print them later on.

Instead, all you need to do is find the file or files you want to print on the cloud and then choose them for printing.

Thanks to this simple process, you can print your documents from wherever you are – as long as you have an available Internet connection there, the printing task will be a piece of cake!

Pros:

  • Automatic duplex printing
  • Automatic document feeder (35-page capacity)
  • Wireless connectivity
  • Attractive design
  • AirPrint and Google Cloud printing are supported
  • Mobile printing
  • Faxing capability

Cons:

  • Quite expensive

Buy on Amazon

6. HP – OfficeJet Pro 9015e

HP OfficeJet Pro 9015e Wireless Color All-in-One Printer with bonus 6 months Instant ink with HP+ (1G5L3A)

In terms of technical specifications, this HP model is practically the same printer, scanner, copier combo as the model HP OfficeJet Pro 9015. The only difference is the kind of plan that the folks at HP devised for the 9015e model.

The thing is, the printer we’re going to describe in the passages below comes with a more generous version of HP’s free ink program (free for a limited time, that is), so if you want to enjoy free ink for longer than you could if you were to buy a 9015 model with an ‘e,’ then getting this HP printer can be a great option for you.

These are some of the most common features of this model in more detail:

HP Instant Ink Program

… represents pretty much the only reason why this model exists as a separate model from the 9015 we’ve already talked about as our entry number 2.

The thing is, with this model, this system grants you six months of free ink as opposed to just two.

So, if you have a small business where you have to print quite often and use a lot of ink in the process, this model coming from the famous HP company can certainly be a better option than the older 9015 version.

In addition to 6 months of free ink, one other thing you will get as a part of this HP package would be an extended warranty, which is valid for 2 years with this model.

Three Connectivity Options

Just as is the case with most modern-day HP models, connectivity seems to be the department where you are given multiple options to choose from.

First off, there’s the stock USB option.

To connect this printer to your computer or some other device this way, all you need to do is get a USB cable, connect it to your computer, and then you can use the HP’s Smart app to print whatever it is you want.

Another ‘cabled’ option here would be setting up this model through an Ethernet cable.

Alternatively, however, there is also an option to use Wi-Fi.

If you decide to go for this option, you can also make good use of this model’s HP Smart option.

Having set up a wireless connection, of course, you can easily set up different printing tasks without plugging cables.

What’s more, you don’t even need to be in the same room to complete the printing process!

Automated Two-Sided Prints

If you have to print many documents that have multiple pages to them, what you can count on would be the automated two-sided printing mechanism.

What this means is that all you need to do is insert some blank pages in this printer’s paper tray and hit the ‘Print’ button.

Having detected the papers, this printer will automatically print whatever you’ve chosen to print on both sides of the paper.

Of course, if you don’t want your documents to be printed this way, you can always turn this feature off in the settings.

Pros:

  • Faxing feature
  • 6 months of free ink through the HP Instant Ink system
  • HP+ Smart app
  • 22 pages per minute printing speed
  • Excellent quality dual-band Wi-Fi
  • Easy-to-use color touchscreen
  • Automatic two-sided printing
  • 2 years of warranty (instead of one)

Cons:

  • Some users may not like HP’s Instant Ink system

Buy on Amazon

7. Xerox – WorkCentre 6515/DNI Color Multifunction Printer

Xerox WorkCentre 6515/DNI Color Multifunction Printer, Amazon Dash Replenishment Ready

If you’re looking for a high-end office multifunctional contraption that you will use for years to come, this model from Xerox might be the machine of your dreams. A thing to consider here would certainly be the size of this printer.

To be blunt, this printer, scanner, and copier isn’t necessarily the smallest printer out there on the market, but its size is well justified with its great many functions and features.

Thanks to its multifunctionality, if you decide to get this model, you can rest assured that you won’t need to get another printer, scanner, or a similar contraption for a long time indeed!

Here are some of the features of this multifunction printer in more detail:

Wi-Fi Connectivity

Despite its massive size, operating this printer is a piece of cake.

Since you can easily connect this model to your computer or some other device via Wi-Fi, you can rest assured that accessing data from a cloud service is quick and easy.

As far as the services you can use with this printer are concerned, you can count on AirPrint, Mopria, as well as Google Cloud Print.

Using this Wi-Fi connectivity of this model, you don’t even need to be in the same country as the printer, and you can easily print something through the power of the Internet! (As long as you had pre-loaded some blank pieces of paper before you went on that trip, of course.)

Large Touchscreen Display

… that you can use to quickly set up whatever printing, scanning, or copying task you want to get done! (In addition to these three functions, you can also count in the faxing option, for the record.)

The icons and images on the screen are arranged intuitively, so you won’t have to crack open the instructions often to find the option for two-sided printing, for example.

All the categories representing the different options this model provides are neatly organized into several categories that you can choose simply by touching the display at the appropriate spot.

Impressive Work Cycle

The size of this printer itself suggests that this isn’t just a model that you will dust off twice a month to print out a check or a photo of your dog.

This Xerox model was made for heavy use on a day-to-day basis.

To be precise, with this printer on your side, you will be able to go through as many as 50,000 pages per month, which is quite a steep number that tends to be more than enough for most small businesses.

Pros:

  • Automated two-sided printing
  • Fast printing at around 30 pages per minute (both color and monochrome)
  • Front USB port (for easy flash drive use)
  • Large touchscreen
  • Wi-Fi connectivity & cloud printing
  • Faxing ability
  • Comes with an installation instruction sheet

Cons:

  • This multifunction printer is rather large, which some users may not like

Buy on Amazon

8. HP – Smart-Tank Plus 511 Wireless All-in-One Ink-Tank Printer

HP Smart -Tank Plus 551 Wireless All-in-One Ink -Tank Printer, up to 2 Years of Ink in Bottles, Mobile Remote Print, Scan, Copy, White, Works with Alexa (6HF11A)

Boasting three different connectivity options, as well as an ink tank that can help you print a lot of pages before you need to add more ink, this HP model can be a great option for anyone in need of a printer capable of printing both high-quality color photos on the one hand and black-and-white documents on the other.

Among other features, this model comes with an energy STAR rating and a special spill-free ink refill system, which makes it easier for users with little to no experience in refilling a printer’s cartridges to do so with ease. 

In the passages below, you will find some of the most important details about this model in more detail:

Dual-Band Wi-Fi

… represents a major asset in the arsenal of this printer.

The great thing about dual-band Wi-Fi is that it’s much more stable than common Wi-Fi.

Now, even though printing doesn’t require a continuously strong and quick Wi-Fi as does gaming, for example, it is still important to ensure that the ongoing printing task won’t just fail that easily the moment there is a problem with your Internet connection – which can happen even if you have a powerful router and a reliable provider.

Energy Star Rating

One of the features of this printer that sets it apart from many of the similar models currently on the market would certainly be its Energy STAR rating.

In case you’re not familiar with this rating, it’s given to products that use up exceptionally little energy relative to their function.

A product that comes with such a rating certainly qualifies as a kind of a ‘green’ printer, in the sense that it doesn’t waste any more energy than it needs to function well.

So, if you like the idea of obtaining a printer that both comes with some pretty sweet properties in terms of its functionality and that is eco-friendly in the sense that it uses only a little bit of electricity, this model from HP can be the perfect model for you.

Voice-Controlled Printing

If you want to print by just ‘telling’ your printer what you want to have printed, this model allows you to do so through its voice recognition system.

The way this thing works is that you can set it up by connecting this printer to Alexa.

Once you’ve done that, using this model through voice control is the same as when you ask Alexa to look something up on the Internet.

So, instead of prompting Alexa to find out how large an adult okapi is, you tell the printer to print a certain document.

As long as there is a printing document in the tray, you can rest assured that the printing process will start automatically – no button-pushing required!

Pros:

  • Borderless printing
  • Dual-band Wi-Fi
  • Special spill-free refill bottles
  • Touchscreen control panel
  • Voice-controlled printing
  • Energy STAR rating
  • HP Smart app

Cons:

  • This model does not come with an automatic document feeder

Buy on Amazon

9. Canon – MB5120 All-in-One Printer, Scanner, Copier, and Fax

Canon Office and Business MB5120 All-in-One Printer, Scanner, Copier and Fax, with Mobile and Duplex Printing, Model:0960C002

If you need an office printer that comes with a wide variety of additional purposes such as copying, faxing, or scanning, this model from Canon can be just the thing for you.

In terms of size, this contraption is quite clunky, but – considering all the additional stuff that comes with it, you can see how sparing a bit more room in your office than you would need for a regular-sized printer makes sense since you won’t need any other office device other than this Canon model MB5120.

Here are some of the benefits of this model in more detail:

Automatic Duplex Printing

One of the reasons this printer is so bulky would certainly be that it packs a lot of features that you can make good use of.

For example, printing a large number of papers, documents, or books in a relatively short period can be a piece of cake sort of task with this printer on your side.

Thanks to the fact that this model comes with a printing mechanism that will automatically print all your documents on both sides of the paper you place in the paper tray, you can rest assured that the printing itself will take considerably less time than if you had to print these documents on one side and then flip the pages manually for the other.

Duplex Scanning

…too!

Again, the folks at Canon didn’t just make this model bulkier for the sake of it.

In case you need to scan a bunch of documents that are printed on both sides, this Canon model may be one of the best printers, scanners, copiers for small businesses out there on the market because it allows you to scan the documents you want from both sides simultaneously without needing to flip the pages between the scans.

This way, you can get a lot of documents and other materials both scanned and printed quite quickly, which is great news if you need to copy a bunch of documents and time is a factor.

Energy Star Rating

When it comes to the kind of energy that this printer, copier, and fax machine uses, you can rest assured that it will only use as little power as possible.

As proof, you can take a look at this model’s Energy STAR rating, which is issued to only the most energy-efficient electrical appliances.

So, obtaining this model can be a great idea if you want to get an all-in-one office contraption that can print, fax, do more, and use less energy than most other devices!

Pros:

  • Automatic duplex printing
  • Single-pass automatic scanning
  • Special Canon printing app
  • 250-sheet paper tray
  • Energy STAR rating
  • Cloud printing

Cons:

  • This model has a slightly chunky build

Buy on Amazon

10. Brother – MFC-L3750CDW Digital Color All-in-One Printer

Brother MFC-L3750CDW Digital Color All-in-One Printer, Laser Printer Quality, Wireless Printing, Duplex Printing, Amazon Dash Replenishment Ready

Last but not least, as our entry number 10, we’ve got a printer that can take care of all of your small business office tasks fairly easily.

The thing is, even though this model is quite chunky, its size is justified with the sheer number of useful features that you get out of it.

This is a list of some of its most important features in more detail:

Automatic Document Feeder

Since this printer is built so that it can go through many different scanning, copying, and printing tasks on a day-to-day basis, the folks at Brother decided to build in a special piece of technology known as an automatic document feeder.

So, if you need to print out any documents or scan them first and then make a certain number of copies based on them, this automatic document feeder feature will certainly make your life much easier.

Wi-Fi Connectivity

… makes using this printer fairly easy because you don’t need to worry about any cables or additional means of connection.

What’s more, if you consider the different cloud apps that you can use, you will see that printing something via Wi-Fi is certainly more convenient than having to be physically present next to the printer to punch in the printing directions.

Large Capacity Paper Tray

Made for large printing tasks, so to speak, this Brother printer also comes with a large paper tray with a capacity of up to 250 pages.

This capacity goes both for legal paper and letter formats, so you can rest assured that you won’t have to buy another plastic tray separately to accommodate different formats.

With 250 pages that can be printed on both sides, you won’t have to shovel in new batches of paper that often, which is great news if you tend to have a lot of pages to print every day.

Pros:

  • Vivid color prints
  • High-yield toner (optional)
  • Automatic duplex printing
  • Wireless connectivity
  • 250-sheet paper tray
  • Color touchscreen

Cons:

  • Bulky build

Buy on Amazon

Best Printer Scanner Copier for Small Business Buyer’s Guide

best printer scanner copier for small business

Automatic Duplex Printing

If you need to print many copies of the same document, or perhaps a book, relatively quickly, owning a printer that can print on both sides of the paper can be a great thing to have in your arsenal.

The technology behind this auto duplex printing is fairly simple but works like a charm.

Not only can you print a lot of documents quite quickly this way, but it also means that you won’t have to worry that much about having to flip through the pages halfway through the printing process!

Connectivity Options

Modern-day printers, or printers, in general, that allow you to print, scan and copy documents, all come with their fair share of useful connectivity options.

Of course, the common denominator for both older and newer models would be USB connectivity, that is – connecting your all-in-one printer to your computer or some other device via a USB cable.

On the other hand, many advanced modern models also allow you to use alternative connectivity options such as Wi-Fi, Bluetooth, or even Ethernet.

Currently, Wi-Fi connectivity seems to be the most sought-after because of its convenience, as well as the ease with which you can print from various cloud services.

Printing App

Pretty much all major printer brands nowadays come with their special breed of printing app, so when you’re buying a brand-new printer, you’re also buying the software for it.

And this is not just any old stock program these days!

For example, the HP’s Smart app gives you a lot of different features you can work with, so you don’t have to worry about getting another program to edit the images or texts you want to print (or their format, anyway) on short notice.

So, if you want to make sure that using the printer you’re considering buying will be relatively easy, definitely consider the quality of the manufacturer-made app that comes with it. 

Touchscreen Control Panel

… does not only make the printer look cool and makes choosing the all-in-one printer’s many options a piece of cake.

With a touchscreen control panel, all you need to do is enter the different submenus containing the function you need (such as cloud printing, for example), tap on the files you want to print, and the rest is easy!

Borderless Printing

Although printing high-quality photos that can be immediately put inside a frame is not necessarily the first thing that you can think of when it comes to office-friendly printers, on the off-chance that you do run a business that needs that – having a printer that can print borderless photos can be an advantage.

The thing is, if your printer can print borderless photos, you don’t have to worry about cutting around the photo to get rid of those white edges.

So, if you want your printer to be able to print both high-quality, frame-ready photos, as well as office templates and report sheets, getting a model that can do borderless photos would be a great idea.  

Frequently Asked Questions:

1. How Do I Choose a Good Business Printer?

Choosing a printer for your business is all about figuring out what sort of documents you need to print and how often.

For example, if you only need to print text documents as part of your business, you may need a monochrome model with a jumbo-size ink cartridge option.

On the other hand, if you need to print photos, art, and some documents here and there as part of your business activities, getting a model that can print borderless photos and that has easy-to-replace toner would be a better option.

2. Which is Better – Laser or Inkjet Printer?

In terms of print quality for color photos, inkjet printers take the cake over the laser models, so if you want to print high-quality, beautiful photos, getting an inkjet model can be a great option.

At the same time, printing speed and durability are a priority for you over high-definition quality. Laser printers would certainly be an overall better solution for you.

3. Why are Some Printers Cheap?

The logic behind why many printer models currently on the market are relatively inexpensive is that you have to keep buying ink or toner to use them.

While the machine itself is purposefully sold by its manufacturers fairly cheaply, the replacement ink you have to keep buying tends to be expensive.

For this reason, many printer-making brands make it impossible to use different ink on their printers other than the ink that they produce and package.

4. When Should I Replace My Printer?

On average, printers can last from about 3 to 5 years, or even longer if you’re taking good care of them by cleaning them regularly.

That said, the life cycle of a printer also depends on how often you use it, so if you use it on a day-to-day basis non-stop, its inner parts may fall victim to the wear-and-tear sooner than what the manufacturers say about its lifecycle is.

So, generally speaking, if you’re using your printer relatively regularly, you should consider getting a new model every 3 to 5 years.

5. What is the Advantage of a Laser Printer?

Compared to inkjet printers, laser printers are faster and offer more precise printed documents and images.

Also, one of the reasons why laser printers are well-liked would certainly be the relatively low cost of ink compared to most inkjet models currently on the market.

Final Words

All in all, whether you’re running a business where you have to print many images or one where printing documents and a lot of books, having a printer that can do it well, quickly, and relatively inexpensively would certainly be a massive asset for your enterprise.

We hope you found the best printer scanner copier for small business in this article helpful and wish you find the best printer for your needs from the list of products above.

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