Best office printer are an integral part of most professional and home office spaces. These machines can be used for printing documents, scanning large items, copying, and faxing. They can be relatively small and compact or quite large and heavy-duty.
No matter the size, there is a need for printers to suffice the needs of any space. Many printers on the market have a wide range of features and prices.
From Sony to Canon, Xerox, Panasonic, and HP, there are plenty of options to ensure your office has the best printers available.
The best laser printers give you the best printing experience. This compact yet powerful machine can reproduce text and images in full color. This type of printer can also be used as a copier.
Our Favorite Best Office Printer
Comparison Table
| Product name | Connection type | Auto duplex | Warranty | Color or Mono |
| Brother HL-L8360CDW Laser Printer | USB, Gigabit Ethernet, Wi-Fi | Yes | 1-year | Color |
| Canon D1620 Monochrome Laser Printer | USB, Wi-Fi | Yes | 3-year | Monochrome |
| Brother HL-L3290CDW Color Printer | USB, Ethernet, Wi-Fi, Airprint, Google cloud | Yes | 1-year | Color |
| Canon G7020 All-In-One Printer | USB, Ethernet, Wi-Fi, Airprint, Google cloud | No | 1-year | Color |
| Canon MX922 Office Printer | USB, Ethernet, Wi-Fi, Airprint, Google cloud | Yes | 1-year | Color |
| Brother HL-L3270CDW Digital Color Printer | Wi-Fi, Ethernet, USB, NFC | Yes | 1-year | Color |
| HP Neverstop 1202w Mono Laser Printer | Wi-Fi direct, USB Cable, HP Smart App | No | 1-year | Monochrome |
| CANON MX922 INKJET PRINTER | USB, Ethernet, Wi-Fi, Airprint, Google cloud | Yes | 1-year | Monochrome |
| HP OfficeJet Pro 9015e Color Printer | Wi-Fi, USB, Ethernet | Yes | 1-year | Color |
| HP LaserJet Pro M404n Laser Printer | USB, Ethernet | No | 1-year | Monochrome |
Top 10 Best Office Printer- Buying Guide
1. Brother HL-L8360CDW Laser Printer
The Brother HLL8360CDW, a color laser printer, is the best office printer with a toner cartridge that prints professional color documents up to 33 ppm. It is an economical printer for small businesses with a fast turnaround time. Besides, this printer is easy to use and is ready to print documents right out of the box.
Moreover, the printer works well with the included USB cable for connecting to a PC, Mac, or Linux system. With its USB port, you can easily connect the printer to your computer, smartphone, or tablet and print directly from these devices. In addition, this multifunctional printer also offers Wi-Fi connectivity for convenient wireless printing.
Features:
Excellent speed
With speeds up to 33 ppm and the first page out time of 8.5 seconds, you can complete your tasks quickly and efficiently.
Compatibility
Compatible with Windows, Mac OS X, and Linux operating systems so you can easily print or scan from virtually anywhere without the need for drivers.
Automatic 2-sided printing
The HL-L8360CDW automatically prints on both sides of the page for added convenience and efficiency.
Unique paper-saving features
The HL-L8360CDW automatically reduces the margins on your page to fit A4 size, along with reducing the space between each line of text for smaller character spacing. This enables you to utilize your entire sheet of paper.
Eco-friendly
The HL-L8360CDW is an eco-friendly printer with a toner save mode for reducing energy use and a long life system drum that minimizes waste levels.
Pros:
- Print quality is consistent and high
- Auto-duplex technology enables faster printing
- Energy-saving technology reduces energy costs
- Automatic two-sided printing
- High speed and print up to 33 ppm
Cons:
- A little bit pricier.
2. Canon D1620 Monochrome Laser Printer
Canon has created an easy yet powerful piece of equipment that will handle all of your printing, scanning, and copying needs with ease. The Canon ImageCLASS D1620 Multi-function Laser Printer is a high-performance multifunction laser printer with an updated, modern design. Therefore, it can automatically print in 2-sided mode and comes with a 5″ touch screen LCD.
It is wireless printing ready for all major mobile operating systems including iOS, and Android. This means that users can print documents from smartphones, tablets, and laptops. Besides, Auto-duplex printing is also available, allowing users to print a document on both pages automatically. Moreover, it also has a 3-year limited warranty for your peace of mind.
Features:
Paper Capacity
The HL-L8360CDW has a paper capacity of up to 3,200 sheets, and it also comes with a manual bypass slot that can accommodate up to 150 sheets of thicker media. This is perfect for printing on preprinted forms, envelopes, and letterheads.
5″ Touch Screen LCD
Navigating through the on screen menu is easy using the 5″ touch screen color LCD. The menu on the HL-L8360CDW is similar to a smartphone or tablet.
Auto-Duplex Printing
Print both sides of your document with the excellent auto-duplexing feature. This way, you can save paper and ensure nothing becomes lost in the printing process.
Wireless Connectivity: The HL-L8360CDW is wireless printing ready for all major mobile operating systems including Windows, and Android. This means that users can print documents easily from smartphones, tablets, desktops, and laptops. You need to Install Canon PRINT Business App on iOS or Android devices to print from your smartphone.
Pros:
- 3-year limited warranty
- Wireless printing ready
- Easy 5″ touch screen display
- Canon PRINT Business App for mobile printing
- 2,300-sheet paper capacity
Cons:
- It’s not an image printer
3. Brother HL-L3290CDW Compact Digital Color Printer
The Brother HL-L3290CDW Compact Digital Color Printer is a powerful desktop printer featuring AirPrint, Google Cloud print, Wi-Fi Direct, USB connections, and more. With its compact size, you can easily set up the printer on your desk or table without taking too much space. At 25 ppm, this color laser printer is quick and efficient.
With a 5” LCD touchscreen display, you can quickly access important features and functions with ease. A 250 sheet paper tray with a ten sheet bypass slot provides you with all the space you need for your printing projects. This printer also features a wireless or USB connection so you can print from anywhere at your office.
Features:
LCD Display
The Brother HL-L8360CDW has an LCD display which is very useful in managing print jobs as the display screen comes with a touch panel for ease of navigation. It also features two user-friendly search keys, ‘Scan’ and ‘Copy,’ so finding the setting you want on the LCD display is a breeze.
Auto Duplex
This printer comes with an auto duplex feature for two-sided printing documents, which means you can print double-sided documents without worrying about the pages being jammed in the machine. It also has a 250 sheet paper tray so that you will not have to add paper now and then while printing on double sided documents.
Mobile printing
The printer is compatible with Apple AirPrint, Google Cloud print, and Wi-Fi Direct. This means that you can now print from any iOS, Android, or Windows mobile device without having to install drivers or software. The Brother printer also supports a USB connection to use as a wired printer.
Works with Alexa
With this printer, you can now print your documents using voice commands. Just tell Alexa to “print,” and the Brother HL-L3290CDW Compact Digital Color Printer will start printing whatever it is that you need to be printed.
Pros:
- works with Alexa for convenient printing.
- Mobile printing feature.
- 25 ppm printing speed.
- 5″ touchscreen display with auto duplex feature.
- 250 sheet paper tray
Cons:
- Incompatible with LInux operating system.
4. Canon G7020 All-In-One Printer
If you’re looking to have a cost-efficient all in one printer, then Canon got you covered by their G7020 model with an ink tank feature. Even a super saving ink tank can save loads of bucks for ink cost. Plus, the ink tracking display gives you accurate information on your current ink levels. This device has a high print speed of 13 ppm and can produce A3-sized prints in less than 10 seconds.
It also lets you scan and copy documents and fax them conveniently and easily. Moreover, the printer comes with a 350 sheet paper capacity, which means you’ll be able to print more before having to refill. It also features an easy navigation panel that allows your office personnel to copy, print or fax in seconds.
Features:
High paper capacity
The high paper capacity of 350 sheets means more printing can be done before the need to change or refill printer supplies is necessary. This saves time and money on refills.
Easy navigation panel
The Canon G7020 All-In-One Printer features an easy navigation panel that allows your office personnel to change the ink tank or copy smudges in seconds.
Auto document feeder
The A4 Auto Document Feeder is compatible with your Canon G7020 All-In-One Printer and allows you to easily scan and copy multiple documents without taking up too much space on your desk.
Network ready
This system is network ready, making it ideal for use within your office or business. You can easily connect to the printer over Ethernet or Wi-Fi.
Pros:
- Wireless printing is a breeze
- High capacity ink tank saves you money on refills
- 13 ppm print speed for quick prints
- Auto document feeder for multiple scans
- Easy navigation panel
Cons:
- Complex setup process.
5. Canon MX922 Office Printer
Many individuals are discovering the many perks of working from home rather than going to an office. The Canon MX922 Office Printer offers the ease and convenience of printing documents, photos, and more without having to leave your home. When it comes time to print, simply load paper into the rear tray of the printer along with your document. The printer automatically prints double-sided documents, saving paper in the process.
If you are printing photos, simply insert your memory card into the slot on the bottom of the printer, and the MX922 will print your photos with ease. Users can even print without being directly connected to a computer via AirPrint, Google Cloud Print, and Wi-Fi Direct for added convenience. Moreover, the MX922 Office Printer also includes built-in software such as Auto Document Feeder (ADF), allowing you to quickly scan, copy, and fax multiple documents without having to feed them one at a time.
Features:
Auto Duplex
The HL-L8360CDW offers users automatic two-sided printing, which allows you to print on both sides of your paper, reducing paper usage and costs by up to 50%. This means that you can easily print thicker documents, brochures, or even books with ease.
Memory Card Slot
The printer allows users to print documents directly from their memory cards, eliminating an additional PC connection. This means that you will easily copy pictures and other files stored on your memory card onto paper, allowing you to work more efficiently.
Printing Speed
It can print up to 15 ppm (A4) for color and black and white, and duplex documents. This means that you will be able to print complex documents such as reports or brochures quickly and effortlessly, allowing you to work more effectively.
Pros:
- Large capacity paper tray .
- Prints from memory card.
- Very good print quality.
- Automatic two sided printing.
- Wireless connectivity for smartphone & tablets.
Cons:
- Expensive to purchase.
6. Brother HL-L3270CDW Digital Color Printer
The Brother HL-L3270CDW Digital Color Printer is a multi-functional printing, copying, and scanning device. With its NFC print technology, this printer allows users to print from their smartphone or tablet with just a tap of the devices against each other. Other features include auto duplex, 25 ppm printing speed, automatic document feeder, copying, scanning, and faxing.
The printer comes with a 250-sheet paper tray for heavy printing loads in the office. Besides, A versatile 2.7” color touchscreen comes to navigate easily through the setting interface. Moreover, this device also offers 1 year warranty from the manufacturer.
Features:
NFC technology
With NFC print technology, users can quickly and easily connect their smartphone or tablet to the HL-L8360CDW by simply tapping it against the printer. With NFC printing, there is no need for drivers, passwords, or WiFi settings.
Auto Duplex
Auto duplex enables automatic 2-sided printing, so you’ll save paper and time.
Excellent Printing Speed
Canon’s HL-L8360CDW is able to print up to 25 pages per minute. So you can have a great load of sheets without wasting so much time.
Easy Navigation Panel
With an easy navigation panel consisting of a 2.7″ color touchscreen, the user will have no trouble controlling this printer’s many features.
Large Paper Tray
The HL-L8360CDW comes with a 250-sheet paper tray that easily accommodates larger printing jobs.
1 Year Warranty
Canon offers a 1 year manufacturer warranty for the HL-L8360CDW, which is a great piece of mind for all users.
Pros:
- Prints double-sided with ease.
- Comes with a 1 year warranty from the manufacturer.
- NFC technology for easy mobile printing.
- Touchscreen display for easy navigation.
Cons:
- Image printing quality isn’t up to the mark.
7. HP Neverstop 1202w Mono Laser Printer
This fast and efficient machine is perfect for offices or small businesses. With a 21ppm printing speed, you won’t have to wait around for your print jobs to finish. The automatic duplexer saves paper by allowing you to print on both sides of a sheet of paper. It has the ability to copy, scan, and fax, allowing you to complete many tasks at once.
The HP Smart App allows you to print straight from your smartphone! With a 150-sheet paper tray, you won’t have to worry about running out of paper. The printer is also eco-friendly by using smart technology that saves power and an HP ink tank which means you can save money on ink! This machine has some great features allowing you to complete your printing tasks within seconds!
Features:
Eco-friendly
One of the most common problems associated with using laser printers is their tendency to emit a strong odor as they heat up and cool down, which is especially unpleasant when you haven’t used the printer in a while. However, if you’ve recently purchased an HL-L8360CDW, this won’t be a problem for you!
Print Speed
The HL-L8360CDW offers print speeds of up to 21 ppm, perfect for everyday office use.
150-sheet Paper Tray
The 150-sheet paper tray means that you won’t have to refill the paper often.
Ink tank
HP ink tank technology means that you can save up to 70% cost on ink.
Pros:
- HP smart app for mobile printing
- Ink tank for cost saving
- Network ready
- Excellent Print speed
- 150 sheet paper tray
Cons:
- Only monochrome printing
8. CANON MX922 INKJET PRINTER
The Canon MX922 inkjet printer is a multifunctional device with many great features. The printer can print, scan and fax documents while copying them automatically. It comes with an auto document feeder for flyers, photos, and other media. An LCD screen with an easy navigation panel to choose the setting you would like.
The Canon MX922 inkjet printer can print in color, and it is compatible with AirPrint, Google Cloud Print. Besides, It is compatible with several operating systems, including Windows, Mac OS X, and more. Preciously, the MX922 inkjet printer comes with many great features making it a popular choice for home or small office printing needs.
Features:
Auto duplex
The printer automatically prints on both sides of a page, reducing paper usage by 50%.
Auto document feeder
For the office user, this means more efficiency. Scanning and faxing large amounts of documents is now a breeze.
Compatible with many types of operating systems
This inkjet printer is compatible with Windows, Mac OS X, and more.
Triple function
The printer has 3 main functions; copy, scan, and fax. This allows you to use one device instead of three separate ones for these tasks, saving space and money.
Color printing
Most printers print in black only, but this inkjet can also produce professional looking color prints without buying a separate color printer.
Easy navigation panel
The small LCD display screen has an easy navigation panel to choose different settings for faxing, copying, or scanning documents.
Pros:
- Can print, scan and fax documents
- Auto duplex reduces paper usage
- Compatible with many types of operating systems
- Has a 3.00″ LCD display
- Easy navigation panel to choose settings
Cons:
- Does not have NFC to connect with mobile devices.
9. HP OfficeJet Pro 9015e Color Printer
The HP OfficeJet Pro 9015e Color Printer is a great printer for your home or small office. It features wireless printing, prints from USB at a 22 ppm speed, making printing easy and faster than ever! It also features three different ways to copy your documents; through the copier itself, via the memory card, or from a computer.
The printer allows you to copy and print double-sided without sacrificing quality or speed through its auto duplex feature. It even prints directly from your tablet using HP smart app for wireless printing! Its easy navigation panel makes changing settings a breeze. Don’t miss out on these great benefits from the HP OfficeJet Pro 9015e Color Printer.
Features:
Print from USB
You can print directly from your pen drive via a USB port. This saves you lots of time.
Great Quality Output
The high resolution prints have a high quality resolution which is great for photos and the clarity of the text.
Automatic document feeder
This allows you to place a stack of paper into the printer, and it will automatically copy or fax all of them one by one without needing to handle each page manually.
Eco-friendly
This printer uses eco-friendly ink cartridges, helping to keep the environment free of any chemicals that may harm it.
Free ink for 6 months with HP+ membership
When you sign up for an HP+ membership, you will get 6 months of free ink. This means you get to save money on ink without having to pay huge bucks for it during the time you use this printer!
22 ppm speed
It has an impressive 22 pages per minute print speed which allows you to get your jobs done faster than ever!
Pros:
- 6 months free ink with HP+ account.
- 1 year warranty.
- Wireless printing.
- Auto document feeder.
- Prints directly from the USB drive.
Cons:
- Setup process is quite complex.
10. HP LaserJet Pro M404n Laser Printer
The HP LaserJet Pro M404n Laser Printer is an efficient device that prints your documents quickly and consistently with sharp, professional results. The printer has a print speed of 40 ppm (pages per minute) and is equipped with tons of features. It comes with a 250-sheet paper tray to reduce the need for constant reloading.
The printer also has AirPrint, Apple AirPrint, and Google Cloud Print compatibility, so you can print wirelessly from your compatible iPad, iPhone, or Android device without needing any drivers. To increase your efficiency even further, the LaserJet Printer features an auto document feeder that automatically scans, copies or faxes multiple-page documents.
In addition, it contains 6 months of free ink if you register to HP+. The LaserJet Pro M404n also has a wonderful LCD display to help you quickly navigate its many functions. This device is perfect for the home office or small business, and it even works well in large offices where its speed can meet heavy-duty demand.
Features:
Super speed
The printer offers fast print speeds of up to 40 pages per minute in monochrome, ideal for personal use at home, in small business projects, or even in larger organizations.
Cloud printing
You can also print from the cloud. This device works with Apple AirPrint, Mopria, and WiFi Direct to make printing from an iPhone, iPad, or Android device easy and convenient. It means that users can connect to popular cloud services to directly print documents through a wireless connection or a wired network without installing drivers or apps.
Large paper tray
The printer has a 250-sheet paper tray to reduce constant reloading.
Warranty
The printer comes with an impressive 1 year warranty that includes free telephone support for the life of your printer.
Pros:
- Super printing speed of 40 ppm.
- 250-sheet large paper tray.
- Wireless printing with versatile options.
- 1 year warranty with 24/7 support.
Cons:
- Toner chip isn’t up to the mark
Best Office Printer Buying Guide
Choosing the right printer for your office can be tricky. There are many factors to consider, and you want to make sure that the printer is compatible with your needs and budget. Here are some factors I will discuss that will help you choose the right printer for your office!
Determine Your Needs
The first step in choosing the right printer for your office is determining your needs. What type of printing do you need to do? Do you need a color or black and white printer? Do you need a laser printer or an inkjet printer? Once you have determined your needs, you can narrow down your options.
Consider Your Budget
Next, you need to consider your budget. How much are you willing to spend on a printer? Keep in mind that you will also need to purchase ink or toner cartridges, so make sure to factor that into your budget.
Printers and Paper Costs
Once you have determined your needs and budget, it is time to start comparing the prices of printers. You also need to factor in the cost of paper. Some printers are more efficient than others and can save you money in the long run on paper costs.
Print Speeds, Quality and Resolution
When comparing printers, be sure to look at the print speeds, quality, and resolution. You want a printer that prints quickly and has high quality.
Frequency of usage
When choosing a printer, another thing to think about is using it. If you plan on using the printer daily, you may want to consider a model that has a large paper tray. If you plan to use the printer sporadically, you may want to opt for a smaller and more compact model.
Size of the Printer
Another thing to consider when choosing a printer is the size of the printer. Some printers are large and bulky, while others are smaller and compact. You want to make sure that you have enough space to fit the printer comfortably.
Need Color or Black and White Printing
Last but not least, you need to determine whether you need color or black and white printing. If most of your printing needs are for text documents, you may not need a monochrome printer. However, if you need to print graphics or photos, you will need a color printer.
How to Setup a Network Printer
Any printer linked to a network, whether via Ethernet or Wi-Fi, is referred to as a network printer. A local printer is connected directly to the device that uses it, but several devices could use a network printer at the same time.
Setup a Network Printer via Ethernet
- First, you will need to gather the necessary components which are a printer, Ethernet cable, and computer.
- Next, plug one end of the Ethernet cable into your printer and the other into an open port on your computer.
- Turn on your printer and computer.
- Your computer should automatically install any drivers required for your printer.
- If not, you can usually find the drivers on the manufacturer’s website.
- Once the drivers are installed, open up a document or webpage and print away!
Now that you have set up your printer via Ethernet, it will be easy to print from any computer in your home or office. Plus, you won’t have to worry about running out of ink or toner with this setup – just keep an eye on your printer’s status light to make sure it is still printing!
Setup a Network Printer via Wi-Fi
- First, you need to make sure that your printer is turned on and connected to the same network as your computer.
- Next, open up the Control Panel and go to Printers and Scanners.
- Once you are in Printers and Scanners, click on Add a Printer.
- The next window that will pop up is the Add a Printer Wizard. In this window, click on The printer that I want isn’t listed and then Next to continue.
- Now you have two options: add a network, wireless or Bluetooth printer and add a local printer.
- Click on the option to add a local printer using an existing port and then click on Next.
- Now you need to choose the port that your printer is connected into and select it from the list, which appears below. Then, click Next.
- The next window allows you to set up a local printer as default or not as well as share this particular printer with other devices using HomeGroup if applicable. Make your selection and then click Next.
- In the final window, you will be prompted to provide a name for your printer as well as choose a driver if it is not automatically found. Type in the desired information and then click Finish to complete the process.
- Now you’re ready to print!
FAQ
Are Ink Tank Printers Worth it?
Yes, ink tank printers are worth it because of their low purchasing price. Ink tank printers are usually cheaper than other printers, making it easier for people to purchase one. On the other hand, the cartridges can be refilled easily at a far more affordable rate compared to buying new ones every time they run out.
Does Printer Ink Dry Up?
No, it usually does not dry up. The printer ink will dry out only when the cartridge is left in the air for a longer time. Printer ink is a liquid, so it doesn’t dry up or evaporate; however, if a cartridge has been left alone for a longer period of time, the ink will dry up and clog the cartridge, making it unusable.
What is the Most Economical Printer?
The most economical printer is the one that prints more pages for a lower price than any other. Usually, ink tank printers are economical compared to any other printer.
Is Ink Tank Better than Inkjet?
Ink tank printer is better if you intend to use it for office or business. It cut out a huge amount of ink cost. However, the price of the printer is much higher than the inkjet printers. So it’s not recommended for home users or occasional users.
Do Laser Printers Dry Out?
Toner is used in laser printers, and it does not dry out like ink does. Unlike ink, which is a liquid, Toner is a dry powder made up of plastic components that do not dry up. It is possible to keep a toner cartridge in your printer for months without printing.
Conclusion
As you can see, there are many factors to consider when buying the best office printer. The best way to find the right one for your office is by asking yourself what type of equipment will be used and how much printing needs to be done each day. Once you have figured out these two things, you can easily choose your machine. From here, we recommend narrowing down your search with features such as speed or paper capacity so you can easily hunt your office printer.
