Top 10 Best OCR Scanners – Buying Guide

Best OCR Scanners are used to convert images of text into machine-readable form. The most common use is for scanning documents and converting them into a searchable format, such as PDF or TIFF files. OCR software can also be used in other applications where it’s necessary to extract information from an image that contains the text. Many different OCR programs are available today; some work well with certain fonts while others don’t recognize all characters.

The best way to find out which scanner you need is by going online and looking up details about specific models. You’ll want to look for things like “font recognition” and “text extraction.” If your printer has built-in OCR capabilities, you may not even have to buy any additional equipment. However, suppose you’re planning on using this feature often. In that case, you should consider buying one of these devices separately so that you won’t have to worry about compatibility issues later down the road.

Our Top Pick: OCR Scanners

10 Best OCR Scanners- Buying Guide

1. Raven Pro 

Acquiring high-quality scans isn’t always easy. It requires patience, time, and practice. But once you get good enough, you will see how much easier life becomes when you no longer have to enter data into spreadsheets manually! With Raven Pro, you can easily scan receipts, invoices, business cards, forms, contracts, checks, photographs, and more—and store those digital copies safely away in your computer’s archive folder. It Stands out among the best scanners for OCR.


  • Weighs 9.6 wounds 
  • Uses wireless connectivity
  • 600 Resolution

Key Features

Scan to Cloud

The OCR scanner app works seamlessly with Google Drive, Dropbox, OneDrive, Box, Evernote, Microsoft Office 365, and SharePoint Online. All you need to do is connect your device to Wi-Fi and open the app. Then place the document onto the glass surface and press start. Once complete, save the file directly to your account.

Wireless Connectivity

The Raven pro document scanner connects wirelessly via Bluetooth 4.0 technology. This means there is no cable required between the two units. Pair the unit together, and they automatically sync without having to plug anything in.

Document Scanning Capabilities

This model features 600 dpi resolution and supports both color and black & white documents. It comes equipped with automatic document feeders allowing users to scan multiple pages within seconds.

Touchscreen Display

A touchscreen display allows you to navigate through menus and settings. Also, a large LCD screen makes viewing results convenient and straightforward.

Software Compatibility

You can upload scanned documents straight to your favorite cloud storage service, including Google Docs, DropBox, OneDrive, Box, and Evernote. Plus, you can share your documents instantly over email, social media sites, and messaging apps.


  • Easy setup
  • Compatible with various cloud services


  • To some users, the model may be expensive

2. The Hp ScanJet Pro 4500

The Hp ScanJet Pro 4500 is an excellent invention for the home or office. It has many features that make it easy to use and scan, including automatic duplexing, two-sided printing, scanning, faxing, copying, and more!

This scanner can also be used as an all-in-one device with its built-in scanner, copier, and fax machine functions. The HP Scanjet Pro 4500 will work well with any Windows operating system and Mac OS X 10.4 or later. It has been recommended as the best receipt document scanner with OCR.                                            


  • Bluetooth connectivity
  • Weight: 13.2 pounds
  • Dimensions: 25×9.8×19 inches

Key Features


Our products are covered by our standard warranty of 1-year parts & labor.

Wireless Connectivity

This product includes wireless connectivity, so you don’t have to worry about running wires around your house. You need Bluetooth Scanning Capabilities.

Scanning Speed

With speeds up to 30 pages (60 images) per minute, this model scans without sacrificing quality. 

Strong Digital Sending

When using your mobile device, send documents directly to the printer via email, FTP, WebDAV, etc., eliminating the hassle of copying files first.

Easy Setup

Easy setup It takes only minutes to set up this scanner. Just plug it into power and connect it via Bluetooth. Then follow the onscreen instructions to complete the setup.

Customer Guarantee

We stand behind every product we sell. If there’s ever anything wrong with your purchase from us, return it within 90 days, and we’ll replace it or refund your money – whichever you prefer. We want nothing but satisfied customers who love their new equipment. So if something goes wrong, please let us know right away.


  • Fast scanning speed
  • Good image resolution


  • To some users, it is an expensive gadget 

3. Canon Formula R40 OCR Scanners

The Canon Formula R40 Scanner is an excellent invention for the home or office. You shouldn’t have to pay more than $100 for this scanner! It’s easy to set up and use, it scans in a different color and black & white, and it has many other features that make it an excellent choice for your business needs. This unit can be used with Windows XP/Vista/7 operating systems. The software included with the scanner allows you to scan documents into PDF format and create JPEG images from scanned pages.


  • USB connectivity
  • Weight: 6.17 watts
  • 11.4×9.9×9.6 Inches

Key Features

Ability to Handle Different Documents

Can handle different types of paper, including plain paper, envelopes, labels, cards, etc. It also supports scanning multiple copies at once.

Easy To Set Up and Use

There is no need to install any drivers; plug in the USB cable and start using it immediately. You don’t need to do anything else except connecting the power supply cord.

Color Duplex Scanning

Allows you to scan both sides of each page, so you get two sets of information on one sheet of paper.

Scan Multiple Copies At Once

You can easily scan several sheets of paper at once without having to stop and reinsert them back into the tray.


1 Year Limited Warranty

Fast and Efficient

This device will save you time by allowing you to scan all those important papers you receive every day quickly. With its ability to scan multiple copies at once, you won’t waste precious minutes trying to find out which copy goes where.

Compact Design

It fits perfectly inside most desk drawers making it very convenient when storing it there.


  • Lightweight
  • Easily portable
  • Simple setup process


  • Requires additional software

4. CZUR ET16 Plus OCR Scanners

The CZUR ET16 Plus is a high-quality document scanner that comes with a lot of useful features. Its compact design makes it ideal for small offices and homes. It’s perfect for people looking for a simple yet effective way to manage their daily paperwork. It is a development of the original CZUR ET16 model. It


  • USB Connect
  • Dimensions: 14.26 x 13.83 x 5.87 inches
  • Weight: 4.41 Pounds
  • Resolution: 4608*3456

Key Features

Ability to Scan Multiple Items

The CZUR ET16 plus can scan multiple items at once. All you need to do is place the item to be scanned onto the glass plate and press the button.

High-Resolution Images

The CZUR 16 plus offers high-quality images that look clear and crisp.

16MP Sony Camera

The camera captures images at a resolution of 16 megapixels.

Easy to Use

With its intuitive interface, you’ll be able to scan documents in no time. Just follow the instructions, and you’re good to go.

Warranty Information

12 months Manufacturer’s Warranty


The CZUR is lightweight and easy to carry around. It doesn’t weigh much so that you can take it anywhere.


The CZUR is designed to last for years to come. It doesn’t require much maintenance and will work flawlessly for years to come.


  • Intuitive user interface
  • High-resolution images
  • Lightweight


  • Delay in shipment

5. Epson ES-400 OCR Scanners

The Epson ES-400 is a versatile document scanner that works efficiently and effectively. It is compatible with Windows 7 and 8 operating systems. It provides users with fast and accurate results. Epson ES-400 has a built-in optical character recognition engine that helps you convert text from scanned documents into editable files. This scanner from Epson is also equipped with an automatic duplex scanning feature that allows you to scan both sides of a single sheet of paper


  • Windows Compatible Operating System
  • Dimensions: 11.6 x 6.6 x 6.3 inches
  • Connectivity: USB
  • Resolution: 1200
  • Item weight: 8.1 pounds

Key Features

Automatic Duplexing

The Epson ES 400 scanner is capable of scanning both sides of a single piece of paper. After the scanning process is complete, the system automatically flips the pages and saves them as separate PDF files.

Warranty Period

One year manufacturer warranty

Lifetime Support

The Epson ES4000 scanner includes a lifetime support service. You can contact the company’s technical support team anytime if you have any questions or concerns about your product.

Auto Document Feeder

This scanner uses an auto document feeder technology that lets you scan multiple sheets of paper without manually loading each page one by one.

Easy Sharing

You can easily share your scanned documents online through email, social media platforms, and cloud services.


  • Fast and efficient
  • Easy to use
  • Direct scan from google drive
  • Twain driver


  • Expensive

6. CZUR ET16-P Professional OCR Scanners

The CZUR professional document scanner is a reliable device that delivers quality scans. It is suitable for home use because of its compact size. The scanner is also affordable and easy to operate. It comes with a sleek black finish that makes it stand out among other scanners.


  • Connectivity: USB
  • Dimensions: 14.25 x 13.81 x 5.86 inches
  • Weight: 4.4 pounds
  • Resolution:  4608*3456

Key Features

Patented Curve Technology

The patented curve technology ensures high accuracy when capturing images.

Smart Scanning

The CZUR scanner automatically detects the type of paper being used and adjusts accordingly. For example, it recognizes different types of paper, such as glossy and matte surfaces.


1-year warranty

24/7 Technical Support

The CZUR ET16-p scanner is backed up by great customer care service. If you need help with setting up this scanner, they are always ready to assist you. They offer free training sessions so that you can learn how to use the device properly.

A4 and A3 Applicable

The CZUR is compatible with the most common sizes of paper, including A4 and A3.

2 High-Quality Supplementary Lighting

The scanner features two supplementary lighting units that allow you to capture clear and sharp images even in dark environments.

Easy and Fast

The CZUR document scanner is straightforward to set up. You only need to plug it into a power source and connect it to a computer via USB cable.


  • Affordable
  • High resolution
  • Easy Setup


  • Not ideal for heavy-duty work

7. HP ScanJet Pro 2500 OCR Scanners

The HP Scanjet Pro 2500 is a multifunctional printer that offers excellent performance at an affordable price. Its advanced printing capabilities include fax, copy, and scanning functions. It is designed to meet the needs of small businesses and individuals who want to print photos, brochures, and reports.


  • Connectivity: USB
  • Weight: 9.5 Pounds
  • Dimensions: 13.8 x 17.8 x 4.8 inches
  • Resolution: 1200

Key Features

Powerful Editing Tools

The HP Scanjet pro-2500 has powerful editing tools like crop, rotate, flip, and resize. These tools let you adjust the image before printing. This feature makes it stand out among the best OCR scanners for books.

Versatile Scanning

The HP Scanjet 2500 scanner supports various file formats, including JPEG, TIFF, PDF, BMP, GIF, PNG, PSD, EPS, and more. This means that you will not run out of options when you want to scan something.

Faster Printing Speed

The HP Scanjet 2550 scans at a speed of up to 40 images per minute; this is faster than most printers on the market today.

Quality Images

This scanner produces crisp, detailed, and color-accurate images.

Warranty Information

One-year limited warranty.

24/7 Customer Service

You can contact the support team anytime if you have any questions about using the machine or troubleshooting issues.


  • Fast
  • Compatible with multiple file formats
  • Easy to Setup


  • Expensive for some individuals

8. Epson WorkForce ES-50 OCR Scanners

The Epson Workforce ES-50 is a versatile all-in-one scanner that combines a laser printer, copier, scanner, and fax machine in one unit. The ES-50 is perfect for home offices because it does not require an external ink cartridge. This product from Epson has been around since 2001 and has proven itself over time.


  • Connectivity: USB
  • Dimensions: 1.8 x 10.7 x 1.3 inches
  • Weight: 0.59 pounds
  • Resolution: 1200

Key Features


The ES-50 weighs just 0.59 pounds which makes it easy to move around.

Automatic Paper Feeder

With the automatic paper feeder, you do not need to worry about manually feeding the images.

Fast Scans

The ES-50 can scan documents at speeds of 5.5 seconds per image

Easy Setup

It takes less than five minutes to get started with this device.

Smart Tools Making it Easy For Scanning

The ES-50 comes with smart tools such as auto-brightness and auto white balance. These tools make scanning easier and faster.

Compatible with Windows and Mac

This scanner works with both Windows and Mac computers. Indeed, it is the best OCR scanner for mac.

Warranty Information

1 Year Limited Warranty

Free Technical Support

If you are having problems with your scanner, you can call technical support 24 hours a day.


  • Very fast
  • Easy to use


  • Expensive

9. IRIScan Desk 5 PRO OCR Scanners

This Printer from IRIScan is a high-quality multifunctional scanner with a printer. The Desk 5 PRO is ideal for small business owners who need a reliable device that prints, copies, and scans. It has been around since 2012 and has received positive feedback from customers.


  • Dimensions: 14.76 x 3.34 x 2.95 inches
  • Weight: 1.76 Pounds
  • Connectivity: USB

Key Features 

Artificial intelligence

It can easily detect your hand movement while scanning.

Color Management

Allows you to calibrate the colors on your screen so they match those on the printed page.

12mp Power Lens

The 12-megapixel lens allows you to capture clear photos and videos.

High Resolution

The resolution of the Desk 5 PRO is 2400×1200. This is higher than most other scanners on the market today. This means that you can print or save high-resolution files.

USB Port

You can connect the Desk 5 PRO to your computer via a USB port.


2 Years Limited Warranty


Technical support is available 24/7. You can reach them by phone or email.


  • Excellent quality
  • Great value for money


  • No wireless connectivity

10. HP ScanJet Pro 2000

The HP ScanJet Pro 2000 is a compact, affordable, multi-function scanner that supports color printing, copying, scanning, and faxing. This model was released in 2004 and has been well-received by users ever since.


  • Dimensions: 6.8 x 11.8 x 6 inches
  • Weight: 5.7 Pounds
  • Resolution: 600
  • Connectivity: USB

Key Features


Achieve up to 35 pages per minute when using black & white mode.


Use the optional accessories included in the box to customize the functions of the ScanJet Pro 2000 according to your needs.


Scan documents at resolutions of 300 dpi or 600 dpi.

Warranty Information

The limited warranty covers parts and labor for two years.

Technical Support

24/7 online customer service


  • Affordable
  • Good quality


  • Some users may find it hard to use

Buying Guide of Best OCR Scanners

Best OCR Scanners

When choosing the best OCR scanners, there are several factors to consider. Here are some things to look out for before buying one.

What Is The Purpose of The Scanner?

Before purchasing the best OCR scanners, it’s important to know what you want to achieve with them. Do you need to scan documents, or do you also have to copy and print them? If you plan to copy and print, then you will need a more advanced scanner. However, if all you need is to scan documents, you should go for a basic scanner like the ones mentioned above.

How Much Space Do You Have?

It is very important to consider how much room you have to buy a scanner. Some models require a lot of space, which makes them difficult to store. Others are quite portable and easy to carry around.

Are You Planning to Use This Scanner Often?

Another thing to keep in mind is whether you intend to use the scanner frequently. A good scanner should be able to handle multiple jobs without breaking them down. If you don’t plan to use it often, you might opt for a cheaper model. On the other hand, if you plan to use it regularly, you’ll want to invest in a better model.

Is It Compatible with Your Existing Equipment?

If you already own printers, copiers, or fax machines, you should check if they are compatible with the new scanner. Most modern devices work together seamlessly, but sometimes older models won’t function properly with newer models. It’s always best to make sure everything works together first before making a purchase.

Where Will You Put the Scanner?

This factor is especially important if you plan to place the scanner near computers. Ensure that the device doesn’t block access to your keyboard, mouse, printer, and other peripherals.

Frequently Asked Questions

Q: What is the Difference Between a Flatbed Scanner and a Document Feeder Scanner?

Flatbed scanners can only scan flat surfaces, while DF scanners can capture images from flat surfaces and curved surfaces. Flatbed scanners tend to cost less than DF scanners.

Q: How Does a Flatbed Scanner Compare to a Sheetfed Scanner?

Sheetfed scanners are usually found in larger offices where large amounts of paper are used daily. They are generally more expensive than flatbed scanners.

Q: Which is Better, a Flatbed Scanner or a Sheetfed Scanner? Why?

Both types of scanners are great choices, depending on your needs. Flatbed scanners are easier to set up and maintain, while sheetfed scanners are better suited for capturing large quantities of information.

Q: Can I Scan Directly onto My Computer?

Yes, most scanners allow you to connect them to your computer via USB ports. This way, you can instantly transfer your scanned files to your computer. You may also save them to your hard drive.

Q: Are There Different Kinds of Scanners?

There are two main categories of scanners: flatbed and sheetfed. The former scans flat surfaces, while the latter captures images from both flat surfaces and curved surfaces.

Q: What is an Ideal Size for a Scanner?

The ideal size depends on the amount of data you need to capture. For example, if you’re scanning text-heavy documents, then you’ll probably need something bigger than if you were scanning photos.

Q: Is It Possible to Scan Books?

Most scanners cannot scan books because their internal mechanisms do not accommodate such large objects. However, some scanners come equipped with special bookstands that enable users to scan entire books.

Q: Do All Scanners Come with a Software Program?

No, not all scanners come with software programs. Many people prefer using standalone applications rather than bundled ones.


As you can see, choosing a suitable scanner isn’t easy. There are so many factors to consider when purchasing one. Fortunately, we’ve researched for you and have compiled this list of the top 10 OCR scanners based on various criteria. Hopefully, this buying guide will help you narrow down your options and find the perfect scanner for your needs.

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