Although there are very many brands of color printers, not all are suited for business purposes. The best business color printer should have unique features such as excellent speed, crisp, clear quality, huge paper tray capacity, auto-duplexing, and multitasking capabilities. Also, the printer must print on a variety of media types, including plain paper, envelopes, labels, transparencies, etc.
Regrettably, finding such a printer can be pretty tricky if you do not know what to look for in one. Fortunately, we have done a lot of hard work, and here we present a list of the top 10 best color printers for small businesses money can buy. We will also teach you how to navigate through the buying process.
Our Top Pick:
Most Essential Factors to Check When Buying The Best Business Color Printer
|HP LaserJet Pro M428fdw||Print Speeds: Up to 40 pages|
Auto Document Feeder: 50-sheet
Input Tray: 250-sheet
|Brother HL-L8360CDW||Printing Speed: 33ppm|
Network Connectivity: USB, Gigabit Ethernet, Wi-Fi
Display: 2.7″ color touchscreen
Printer Output: Color
|HP PageWide Pro 477dw||Dimensions: 23.39 x 23.6 x 19.5 inches|
Printer Output: Color
Connectivity: Wi-Fi Direct, NFC, and USB
Sheet Size: 5X8″
|Canon imageCLASS MF644Cdw||Sheet Size: 3×5, 8.5×14|
Printer Color: White black
Printer Output: Color
Compatible Devices: PC and laptops
|HP Color LaserJet Pro M454dw||Optional Paper Tray Capacity: 550-Sheet |
Recommended Monthly Page Volume: Up to 4,000 Pages
HP Auto-On/Auto-Off Technology
Sheet Size: 3 x 5 to 8.5 x 14, Letter, Legal, Envelope
|Brother MFC-J5330DW||Compatible Devices: PC and laptops|
Printer Color: Black
Printer Output: Color
Sheet Sizes: (8.50 x 14), (5.83 x 8.25), (11.70 x 16.50), (4.13 x 5.83), (11 x 17), (3.95 x 5.90), (5.12 x 7.10), (8.50 x 13), (3.50 x 5.12), (5.12 x 7.87), (8.50 x 14), (5.83 x 8.25), (11.70 x 16.50), (4.13 x 5.83), (11 x 17), (3.95 x 5.90), (5.12 x 7.10), (8.50 x 13), (3.50 x 5.12), (5.12 x 7.87)
|HP Color LaserJet Pro M479fdw||ADF: 50 sheets, two-sided|
Network Connectivity: Ethernet/Wi-Fi/Wi-Fi Direct
Input/output Capacity: sheets, 150 sheets
Functions: Print, scan, copy, fax
|Brother MFC-L3710CW||Printing Speed: Up to 30 pages per minute|
Dimensions: 16.1” W x 18.7” D x 16.3” H
Display: 3.7 color touch monitor
Weight: 49.5 pounds
|HP Color LaserJet Pro Multifunction M479fdn||Input Tray Capacity: 250 sheets|
Weight: 51.6 pounds
Dimensions: 16.4 x 18.6 x 15.7 inches
Display: 4.3″ color touchscreen
|Brother HL-L8260CDW||Printing Speed: 33ppm / 33ppm (b/c)|
Monthly Page Print Volume: Up to 3,000
Network Connectivity: Wi-Fi, Gigabit Ethernet, USB
LCD Display: 2-line
Leading Top 10 Best Business Color Printer Reviews
1. HP LaserJet Pro M428fdw
If you deal with many scanning, copying, faxing, and printing needs, you need a device that can do all these perfectly. One of such devices is the HP LaserJet Pro M428fdw. We recommend it due to the speed and quality it offers.
With it, you will never mind about failing a victim of cybercrime. That holds considering its built-in solid security features to safeguard its hardware, firmware, and OS.
Also, it comes with a customizable control panel meaning you can automate the most challenging or frequent tasks. This saves you the hassle of doing too much manual work.
Something else is that the best color laser printer for business comes with a 50 sheet ADF. Therefore, you will never need to feed paper manually on the machine when printing. Consequently, you save a lot of time that can be used in doing other demanding tasks.
And to further prove its worth, the above printer from HP has a fantastic speed of up to 40 ppm. With such a speed, you will forget congestions at your workplace.
Finally, their good color printer for small business save you on printing costs in that it comes with the HP instant ink delivery program. Once you activate the program, you will receive free ink for the first two months.
Unfortunately, the machine can jam when performing heavy-duty tasks. It’s, however, a great value for the money.
2.7-Inch Color Touchscreen – The color monitor in this machine comes with customizable shortcuts for quick and easy operations.
Wolf Pro Security System – The HP machine is immune to any form of crime.
250-sheet Input Tray – This ensures you won’t need to reload paper too often
Superior Printing Speed – With the above device, one can print up to 40 ppm. Therefore, there are no congestions at the workplace.
- Print Speeds: Up to 40 pages
- 50-sheet Auto Document Feeder
- 2-sided Scanning
- 250-sheet Input Tray
- Superior printing speed of 40 ppm
- ADF eliminates manual work
- Superior security features
- Heavy duty tasks can slow down the machine
2. Brother HL-L8360CDW
Brother is one of the most trusted companies in inkjet printers. They’ve been making products for more than half a century now, and their reputation speaks for itself.
If you disagree, wait until you hear about the Brother HL-L8360CDW. This best all-in-one color laser printer for small businesses is an excellent product as it comes compact enough to fit into small spaces at your offices or homes.
In addition, it’s very lightweight and hence portable. So whether you’re working out of your home office or traveling, you’ll always be able to bring along your printer.
When you buy the machine, you can always expect the quality of the output to be good because of its high resolution of 600x 2400 dpi.
Finally, the printer comes wireless with Wi-Fi and supports mobile printing so that you don’t have to be limited by data cables when working.
Regrettably, the manufacturer can be show negligence when you are making compensation claims. The procedure is usually lengthy, and you can be discouraged along the way.
Amazon Dash Replenishment – The feature detects the toner levels and orders for more before depletion
Prints Double-sided Documents – With this feature, you can print two sides of a document without manual flipping.
Cloud Printing – You can connect your smartphone or tablet to the printer via Wi-Fi and print directly from social profiles.
2400 x 600 Dpi – With such a resolution, you get crisp, clear text and high-quality images
- Printing Speed: 33ppm
- Network Connectivity: USB, Gigabit Ethernet, Wi-Fi
- Display: 2.7″ color touchscreen
- Printer Output: Color
- Compact design
- High resolution
- Good value for money
- Requires an internet connection
Best Overall: HP LaserJet Pro M428fdw
We choose the HP LaserJet Pro M428fdwas the overall best printer because:
- It offers the fastest printing speed of up 40 ppm. This eliminates waiting time and hence ensures no congestion at your home or business office
- The machine boasts of wolf pro security system to ensure no one will access your work illegally
- The color monitor in this machine comes with customizable shortcuts for quick and easy operations
3. HP PageWide Pro 477dw
As said above, Brother is a company known for producing reliable devices. Their reputation is built on years of experience, and they know how to make things work efficiently. Due to their concerns in your business progress, they have released yet another beast machine – HP PageWide Pro 477dw. It has all the features of a professional-grade printer, including high resolution, fast printing speeds, and many other useful functions.
This best all-in-one color laser printer for small businesses also comes with a 120 – day money-back guarantee, which means you can return the unit within that period if you aren’t satisfied.
You will like that it offers various options like scanning, copying, and faxing. These functions come together in one easy-to-use package. All you need to do is choose what you want to do and click on the button. The printer will proceed with the rest.
Lastly, it’s also equipped with wireless technology, allowing you to transfer files between different computers easily.
On the drawback, the manufacturer can make it a bit harder to benefit from 120 -day money-back guarantee. For you to qualify, you’ll need to observe the many T&Cs.
Solid Security – The device uses solid security measures to ensure that only authorized users can access the network.
Wireless Printing – No wires are required to connect the printer to your computer. Just use the provided wireless adapter and start printing immediately.
Easy Setup – The device comes with a user guide that explains how to set it up. Therefore you will not have to guess anything
500-sheet Paper Input Capacity – This makes it a great choice for demanding businesses
- Dimensions: 23.39 x 23.6 x 19.5 inches
- Printer Output: Color
- connectivity: Wi-Fi Direct, NFC and USB
- Sheet Size: 5X8″
- No noise pollution
- Durable prints
- Clear and vivid quality
- Warranty can be nagging
4. Canon imageCLASS MF644Cdw
While still researching the best color laser printer all in one for small businesses, we were lucky to come across the Canon imageCLASS MF644Cdw. It convinced us due to industrial-grade features that come incorporated. Supposing you never tried it even once, let’s tell you more about it.
The number one thing about the above printer is that it’s an all-in-one printer meaning it can do more than a single. For example, it works as a printer, scanner, and faxing machine. As a result, you will not need to buy any extra devices separately.
Another thing is the canon mobile printing app. This is a game-changer that simplifies all the functions of the machine. From it, you manage your printing tasks even when you are far away from the device.
Still from the same best all-in-one color laser printer for small businesses, you will enjoy the freedom of going wireless thanks to the Wireless-N (802.11b/g/n), features that come preinstalled.
Unfortunately, the machine can consume too much energy if your operations are huge. However, you can avoid this by turning it off when not in use.
Wi-Fi and Wi-Fi Direct (Wireless-N (802.11b/g/n) – The above cannon small business color printer offers great benefit in the sense that it gives you freedom of working wirelessly from anywhere within your business settings
Wired Connections – Besides offering you wireless connectivity, the machine will as well let you connect to a network using a wired network (USB and Ethernet)
Canon Printing App – The machine has a handy app that lets you print on the go. With this app, you can manage all printing needs remotely.
Versatile – Your Canon imageCLASS MF644Cdw comes multipurpose (scan, fax, and copy), thus eliminating the need to buy different devices.
- Sheet Size: 3×5, 8.5×14
- Printer Color: White black
- Printer Output: Color
- Compatible Devices: PC and laptops
- Great value for money
- Works with both wired and wireless connections
- First time users need to familiarize themselves
Best Budget: HP Color LaserJet Pro M454dw
Besides being a cheap printer, the HP Color LaserJet Pro M454dw offers you the best deals in that;
- You get free ink when you subscribe to their instant ink program.
- You save on printing papers as it’s auto duplex
- You save on energy bills as the machine turns off automatically when left idle
5. HP Color LaserJet Pro M454dw
Supposing you are in a futile search of the best color printer that will save on your energy bills, the HP Color LaserJet Pro M454dw is probably the best way to go. The best color laser printer for small businesses has been tested in the third-party state-of-the-art labs, where it was found to be the best in terms of energy consumption and general functionality.
To save you on energy bills, the above HP color laserjet printer for small businesses has an auto-on and off feature that ensures it only works when there’s a printing need. In case there are no printing needs, it goes off automatically.
Besides saving you on energy bills, the machine also saves you printing costs. This holds considering that it comes auto duplex, meaning you can print on either side of the paper. The feature is important as it ensures you don’t use too many printing papers.
Finally, it’s a powerful machine that can print up to 4000 pages per month. That being so, you can rest assured that your business will be on top throughout.
Unfortunately, some users have found that the device can overheat and, in some cases, produces noise. However, this depends on how long the machine has been running. You can avoid the nuisance by reducing the workload gradually.
Auto power on/off – The device automatically turns off when it’s left idle for a while. And when there’s a printing command, it goes on automatically. Therefore there’s no need for manual operation.
Auto Duplex prints on both sides of the page to save you on the cost of printing papers
Wireless Connectivity – The machine has up to 2 wireless connection modes. These are BT and Wi-Fi.
Wired Connection – You can comfortably use the USB and Ethernet connection options if you prefer wired connections.
- Optional Paper Tray Capacity: 550-Sheet
- Recommended Monthly Page Volume: Up to 4,000 Pages
- HP Auto-On/Auto-Off Technology
- Sheet Size: 3 x 5 to 8.5 x 14, Letter, Legal, Envelope
- Power saving with auto on/off feature
- Reliable quality
- No overheat or noise issues
- Sometime late delivery is a concern
6. Brother MFC-J5330DW
Have you ever experienced a situation where you run out of printing supplies in the middle of your work? If your answer is affirmative, then you can bear witness that it’s one of the worst experiences that no one would desire. Unfortunately, it does happen with many machines but not with the Brother MFC-J5330DW.
The above machine ensures that you always have enough ink and toners thanks to the incorporated amazon dash replenishment feature. This one works because it automatically detects when you run out of toners and places orders even without your notice.
In addition, the wireless all-in-one color laser printer business is fitted with noise cancellation and heat dissipation features that ensure you have a conducive working environment.
Finally, the best color printer for small businesses comes with almost all the accessories included. This means you will not have to waste money buying too many accessories.
Unluckily, the manufacturer offers a warranty that’s complicated to claim due to the many strings attached.
Amazon Dash Replenishment – The features mean you will never run out of printing supplies, and this ensures continuity in your business.
Heat Dissipation Feature – You will never have to deal with overheating issues
Noise Cancellation Feature – The machine is ideal for areas where silence is highly valued. E.g., learning institutions and hospitals.
Reliable Warranty – If anything goes wrong with your purchase, then you are welcome to request a full refund or a free replacement. Also, the machine may not work well with supplies from different printer brands.
- Compatible Devices: PC and laptops
- Printer Color: Black
- Printer Output: Color
- Sheet Sizes: (8.50 x 14), (5.83 x 8.25), (11.70 x 16.50), (4.13 x 5.83), (11 x 17), (3.95 x 5.90), (5.12 x 7.10), (8.50 x 13), (3.50 x 5.12), (5.12 x 7.87), (8.50 x 14), (5.83 x 8.25), (11.70 x 16.50), (4.13 x 5.83), (11 x 17), (3.95 x 5.90), (5.12 x 7.10), (8.50 x 13), (3.50 x 5.12), (5.12 x 7.87)
- No learning out of printing supplies
- Clear quality
- Quick and affordable delivery
- Contacting customer help desk can pause a challenge at times.
7. HP Color LaserJet Pro M479fdw
Most businesses need a printer that can serve multiple purposes at a reliable speed. The HP Company seems to have had this in mind when designing the HP M479fdw.
It’s a special kind of printer that can deal with demanding tasks such as scanning, faxing, printing and copying. The benefit of this is that it saves you on the costs you’d spend buying separate devices (i.e., copier, scanner, and faxing machine)
In addition to being versatile, the printer prints documents at a reliable speed of 28 ppm black and 28 ppm color. Such a speed ensures you accomplish tasks faster, thus saving time.
And to make it even better for everyone, the HP M479fdw comes easy to use with an instruction guide, touchscreen, and voice command.
Finally, it doesn’t rely on a wired connection, thanks to the wireless functionality that lets you work from any position within your business setting.
Generally, the best color laser printer for small businesses offers almost everything you could be looking for in a modern device. However, be warned the price tag can scare that budgeting.
4.3″ Color Touchscreen – The printer has a 4.3 inch LCD that allows you to view and edit documents easily.
Wireless Connectivity – The printer works wirelessly, so you don’t have to worry about cables getting tangled up or tripping over them. It also means you can move around freely without worrying about the cable getting cut off.
One-Year Warranty – If something goes wrong with the printer, you can take advantage of the one-year warranty. This gives you peace of mind knowing that the manufacturer will fix the problem for free if anything happens.
Multi-functionality – You get a multifunctional device that can perform several tasks seamlessly. For example, you can scan documents, copy, and fax them at once.
- ADF: 50 sheets, 2 sided
- Network Connectivity: Ethernet/Wi-Fi/Wi-Fi Direct
- Input/output Capacity: sheets, 150 sheets
- Functions: Print, scan, copy, fax
- Offers both wired and wireless network connectivity
- Easy to use
- The price tag to be too much
8. Brother MFC-L3710CW
Brother is known for producing superior quality devices, and the above device isn’t an exception. It has been built with the latest technologies to offer exactly what you need.
Some of the things you’ll notice about it include a sleek and compact design with an elegant look. These make it an ideal choice for any office setting.
In addition to the above, the brother machine comes with a 100% foolproof security system. You can use it without worrying about being hacked.
Another thing is that the high-quality business color printer comes with a one-year warranty. So if anything goes wrong, you can always get it repaired.
Other than that, the machine comes with a USB port. This allows you to share files between different computers.
Unfortunately, small businesses’ best color laser printer doesn’t have Bluetooth connectivity. You can, however, benefit from its Wi-Fi and USB connection.
3.7 Color Touch Monitor – The color screen in this device comes with customizable shortcuts for fast and easy operations.
250-sheet Input/output Tray – This ensures you don’t need to load or unload paper frequently.
100% Foolproof Security System – The device is protected against hacking attacks.
1-year Warranty – If something goes wrong, you can contact the manufacturer for help
- Printing Speed: Up to 30 pages per minute
- Dimensions: 16.1” W x 18.7” D x 16.3” H
- Display: 3.7 color touch monitor
- Weight: 49.5 pounds
- Elegant design
- Compact size
- Easy to set up
- No Bluetooth connectivity
9. HP Color LaserJet Pro Multifunction M479fdn
The above best color laser printer all in one for small businesses is a great option because it offers high-quality prints while saving your money. It is designed to be used by small businesses and home offices.
We like that it comes with various advanced features such as automatic two-sided printing, duplex printing, and more.
You will also find that the device comes with an impressive 250-sheet input/output trays. This ensures you never run out of paper.
Moreover, the device comes with an automatic document feeder, meaning you can print documents faster.
Additionally, the manufacturer extended a one-year warranty covering all parts and labor. Therefore you can seek help whenever needs arise.
Finally, the above machine comes with free FedEx shipping. This means you won’t spend much on shipping charges.
Unluckily, the device does not come with Wi-Fi connectivity. You can still enjoy its other connectivity modes, though.
Automatic Two-sided Printing – Print both sides of the page at once and hence save papers
250-sheet Output Tray – This ensures you never run short of paper.
Faster Printing Speeds – Printing time has been reduced to less than half of what was required before.
Free FedEx Shipping – Shipping costs are covered under warranty.
- Input Tray Capacity: 250 sheets
- Weight: 51.6 pounds
- Dimensions: 16.4 x 18.6 x 15.7 inches
- Display: 4.3″ color touchscreen
- High quality prints
- Affordable price
- Automatic document feeder
- No Wi-Fi connectivity
10. Brother HL-L8260CDW
The above is a business-grade laser printer with many useful features, including mobile printing, wireless networking, and more. It is a perfect choice if you want a reliable, fast, and affordable printer.
We liked that the best color laser printer for business comes with advanced security features like anti-virus software, password protection, and more.
It is also equipped with a large 250-sheet input tray. This ensures you never get short of the paper too often. Furthermore, it has an impressive speed of 33 ppm for both black and color docs. Such speed is perfect for any office or home environment.
Something else worth mentioning is that the device offers versatile connectivity mode so that you never run out of options. Some of the options accessible include Wi-Fi, Gigabit Ethernet, and USB
Finally, this Brother machine is similar to those in its series because it also features amazon dash replenishment. Therefore, you can have confidence knowing that you’ll never run out of toners while you least expect.
Mobile Printing – Print files directly from your smartphone or tablet
Wireless Networking – Connects to your existing network via 802.11b/g/n wireless technology
USB 2.0 Port – This allows you to transfer files between various devices
Advanced Security Features – Includes password protection, encryption, and fingerprint scanner
- Printing Speed: 33ppm / 33ppm (b/c)
- Monthly Page Print Volume: Up to 3,000
- Network Connectivity: Wi-Fi, Gigabit Ethernet, USB
- LCD Display: 2-line
- Anti-virus software
- Password protection
- Amazons dash replenishment
- No Bluetooth connectivity
Best Business Color Printer Buying Guide
When you go shopping for the best business color printer, you will find several factors that you should consider. These factors include cost, reliability, ease of use, and more. By considering these factors, you will be able to make an informed decision when buying the right printer for your business.
One of the most important considerations when choosing a business color printer is the cost. When shopping around, you must compare prices from different sellers. You may even ask friends who own printers about their experiences. In addition, you can check online forums where people share information on how they bought their printers.
Another thing you need to think about when choosing a business color laser printer is whether or not it is reliable. If you do not buy a reliable product, you might spend more money fixing problems later. As a result, it is advisable to choose a reliable brand.
Ease of Use
It would be best if you also considered the ease of use when making a purchase. For example, if you are looking for a simple model, you should look at models that come with easy-to-understand instructions. Also, you should ensure that the printer is easy to set up.
You should also pay attention to the features that the best color laser printer for business offers. Some printers come with certain functions that others don’t. It would be wise to know what each feature does before purchasing one.
Size and Weight
The size and weight of the best color laser printer for small businesses are other factors you should consider when deciding which type of printer to buy. A compact and lightweight printer is better than a bulky one because it will consume little of your space and easily move around.
In conclusion, when looking for the best business color printer, it is important to consider all the factors mentioned above. But if the buying process seems too complicated for you, you can pick our recommendations. We selected them with certainty that they will suit your needs.