Best Color Printer for Small Business – Buying Guide

Nowadays, a printer is an integral part of any office, and it is important to know what kind of color printers will benefit your productivity. Whether you need to print flyers, brochures, or even letterheads, getting the best color printer for small business with great features brings many benefits to your work environment.

But how should one approach in finding the best business color printer? How do I choose right from wrong? This article gives you all information about choosing a high-quality business color printer and what you have to consider before buying.

  • 250-sheet input tray
  • 50-sheet auto document feeder
  • Print speeds of up to 28 ppm
  • 4.3″ Color touchscreen control panel

There are so many choices when it comes to making the right decision on which printer to buy. A vast range of options is available, but it may also be confusing, especially if you are not conversant with technology. However, with the introduction of new technologies and advancements in the industry, it is highly possible to find printers just as high-quality as those popular years ago. Read on for our business color printer buying guide to get more important information.

Our Top Pick: Color Printer for Small Business

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Top 10 Color Printer for Small Business- Buying Guide

1. HP Color LaserJet Pro Multifunction M479fdw

Printing TechnologyLaser
Connectivity TechnologyBluetooth, Wi-Fi, USB
Wattage550 watts
Print Speed28 PPM
Product Dimensions15.7 x 18.6 x 16.4 inches

Our top best color printer for small businesses is this HP color LaserJet printer. This multi-function device is one of the most popular choices among users searching for a durable yet straightforward solution that works to increase productivity in your business.

A built-in Wi-Fi connection allows you to connect to multiple devices at once without sacrificing performance. It is one of the best wireless all-in-one color printers for small businesses because it has all the necessary qualities to give fast service without breaking the bank.

The HP Color LaserJet Pro M479fdw offers four ppm output speed, 300 x 600 dpi resolution, 1,200 pages per month capacity, USB 2.0 interface, two trays, duplexing, 2-year warranty, and more. It supports fast print, fax, copying, and scanning functions and offers easy setup and management. Another unique feature is a 4.3 LCD that ensures fast accessibility. Also, it is built with an environmentally friendly mindset as it saves up to 18% energy without compromising the quality of prints. 

Key Features

  • Wireless connectivity lets you use multiple devices simultaneously
  • High-performance scanning and copying
  • Duplex function for both sides of the paper
  • The compact size makes it easier to move around
  • The color output helps save time and money
  • Comes with a free software package

What We Like

  • Quick delivery
  • Easy to install
  • Offers good value for money
  • User-friendly LCD interface

What We Don’t Like

  • More expensive compared to similar models

2. Brother Business Color Printer, HL-L8360CDW

Printing TechnologyLaser
Connectivity TechnologyUSB, Gigabit Ethernet, Wi-Fi
Wattage580 watts
Print Speed33 PPM
Product Dimensions19.1 x 17.4 x 12.3 inches

It’s no secret how vital network connectivity to digital office machines can be. Brother Business Laser Printer comes in handy to help ensure your business stays competitive. With a speed of 8 ppm black and color, this economic machine provides reliable results from any location.

Print at speeds up to 12 pages per minute, scan ten pages per minute, copy 20 with ease and efficiently send email documents or files anywhere. Thanks to its automatic duplexing feature, there’s no need for manual reprints—flip over the page and start printing again.

Regarding connectivity, this printer connects via USB, Wi-Fi, and Gigabit Ethernet. Brother Business Color Printers come with a USB port and Bluetooth technology for mobile workers, so they don’t have to worry about carrying bulky cables. Moreover, this Brother laser printer works well with Amazon Kindle Fire tablets, Android phones, PC laptops, and Windows desktop PCs.

Key Features

  • Wireless Connection
  • Mobile Printing
  • Mobile Scanning
  • Supports Cloud Printing
  • High affordability
  • Conserves Energy
  • Print Multiple Documents Simultaneously From Multiple Devices

What We Like

  • Ease of Use
  • Less energy consumption
  • Compact design ensuring portability
  • Fast page turn times

What We Don’t Like

  • No option for Wi-Fi Direct
  • Uses more ink when printing large-sized documents

3. HP PageWide Pro 477dw Color Multifunction Business Printer 

Printing TechnologyInkjet
Connectivity TechnologyUSB
Wattage115 watts
Print Speed55 PPM
Product Dimensions23.39 x 23.6 x 19.5 inches

This product is an all-new entry into our list of best business color printers, which have been designed keeping in mind the needs of different businesses. With features like wireless connectivity that allows you to print directly from smartphones and iPads, Samsung Galaxy, etc., it helps you save time by eliminating the need to connect the device to a computer first before printing. It also helps in reducing the overall cost through paperless printing by integrating scanning, copying, faxing, and cloud printing into one tool. 

The built-in duplexer offers a two-sided printing capability that will allow you to print on both sides of a document. Additionally, the advanced multi-function capabilities like scanning and printing make it among the most versatile products available in the market today. Nevertheless, the HP PageWide Pro 447dw multifunctional color printer is ideal for small offices where multiple users share a single machine.

Key Features

  • Equipped with Wi-Fi Direct Support
  • High-speed printing
  • Wi-Fi Direct support
  • One-touch remote access via smartphone or tablet
  • Built-in scanner and printer

What We Like

  • Easy-to-use interface
  • Works seamlessly with Google Cloud Print; thus, you can effortlessly print to any connected GCPS enabled devices.
  • Easy Setup
  • Convenient to use
  • Connects quickly

What We Don’t Like

  • Battery lasts only five hours without power connection

4. Canon imageCLASS MF644Cdw Wireless Laser All-in-One Color Printer

Printing TechnologyLaser
Connectivity TechnologyWireless, Wi-Fi
Wattage850 watts
Print Speed22 PPM
Product Dimensions16.6 x 17 x 16.6 inches

This Canon small business color printer offers brilliant color reproduction at speeds of up to 26ppm. It is equipped with a wide range of functions and easy-to-understand settings that ensure optimum performance even under demanding conditions. Its compact dimensions let you easily integrate it into work environments of varying sizes, and its robust construction makes sure it does not require frequent repairs. 

For improved productivity, Canon imageCLASS comes with several optional accessories that you can use to expand the functionality of your system. These include a USB connection cable, a power supply, and a set of high-quality replacement toner cartridges. Additionally, you get a free software package that enables you to perform various tasks such as scanning and capturing images from digital cameras. 

Moreover, the Canon LCD touchscreen is customizable to provide essential details about how the system works. Also, unlike many similar models, this model doesn’t come with a bundled keyboard that’s meant exclusively for web browsing; instead, you’ll be able to interact with the device using its touch-sensitive keys. With this device, you can create reports and presentations by simply dragging and dropping elements onto their respective layouts. Furthermore, you can view these documents on the LCD screen that measures 17 inches diagonally. 

Key Features

  • Optional Accessories – Expand the capabilities of this multifunctional device. 
  • Wireless connectivity is supported for printing from compatible devices
  • Automatic document feeder automatically feeds documents into the output tray
  • Built-in fax modem supports sending electronic mail messages 
  • Compact design allows easy installation in small spaces
  • An efficient automatic recovery function keeps the machine running smoothly even when unexpected events occur

 What We Like

  • High Performance and Reliable Operation 
  • Easy setup with simplified user interface
  • Large touch panel display makes navigation simple
  • Advanced color printing technology provides superior results in high-quality output.
  • Print head cleaning function reduces jamming caused by dried ink
  • Built-in security features reduce unauthorized printing while preventing data loss

What We Don’t Like

  • Requires 4 AA batteries for operation

5. HP Color LaserJet Pro M454dw Wireless Laser Printer

Printing TechnologyLaser
Connectivity TechnologyBluetooth, Wi-Fi, USB, Ethernet
Wattage550 watts
Display7″ Color touchscreen
Product Dimensions11.6 x 16.2 x 18.5 inches

Another good color printer for small businesses is the HP color LaserJet pro M45dw. It produces clear, crisp copy as well as sharp, full-color images. It enables mobile printing and scanning so you can easily create reports, presentations, and graphics without having to worry about missing important appointments or forgetting important information. The fast processing speeds enable you to complete projects faster than ever before. 

The wireless mobile laser printing feature helps you stay updated anywhere you go. Furthermore, this model features several different printing modes which allow you to optimize productivity. Thanks to its sleek, compact body design, it fits in any small space. A free USB cable is included so you can connect this multifunctional device to your computer and save time whenever you need a quick printout, scan, or email.

This HP model draws our attention to its impressive array of security features; these include anti-counterfeit, barcode, and digital rights management. You no longer have to worry about exposing personal data to cybercriminals with this affordable multifunctional device. If you want to purchase a color laser printer all in one for a small business, then look no further.

Key Features

  • Supports wireless access
  • Network Print Capability via TCP/IP
  • Features an automatic document feeder 
  • Scanner Capacity: 300 sheets

What We Like

  • It offers great value for money
  • Reliable technology for businesses
  • Wide range of optional add-ons
  • Quick and simple set up
  • Fast processing speed

What We Don’t Like

  • Lacks the ability to auto power off after a certain number of minutes of idle time

6. Brother MFC-J5330DW All-in-One Color Inkjet Printer

Printing TechnologyInkjet
Connectivity TechnologyWi-Fi
Print Speed22/20ppm
Product Dimensions‎15.7 x 20.9 x 12 inches

The Brother MFC-J530DW color inkjet printer offers versatile options for your business. With an efficient and reliable network connection and duplex printing functionality, this printer will help streamline your workflow by eliminating manual printing tasks associated with multiple passes on paper documents. 

Additionally, you can enhance the experience by using the automatic document feeder. You can also upgrade this model to utilize Amazon’s Dash system, making replenishing supplies easier because there are no messy bottles and caps to deal with. Whether you’re looking for a dependable option for home or office use, check out the brother mfcj530dw all-in-1 color inkjet printer in your purchase list.

Key Features

  • Advanced Security Technology Protects Your Data From Cyberattacks
  • Innovative Electronic Control System Provides Precise Timing Of Each Function
  • Intelligent Anti-Jamming Feature Prevents Errors operation
  • Smart Start-Up Technologies Automatically Enables Functions When It Detects A Full Cartridge In The Main Unit
  • Easy Setup Using a Universal Serial Bus Cable
  • Simple Operation And Low Maintenance For Users Who Are Not Highly Technical
  • High-Level Driver Software Ensures Compatibility With Future Updates

What We Like

  • Versatile and easy to use
  • Multiple output options
  • High-quality prints
  • High print speeds
  • Includes additional accessories

What We Don’t Like

  • it’s a bit large

7. HP LaserJet Pro Multifunction Wireless Printer

Printing TechnologyLaser
Connectivity TechnologyWi-Fi, USB
Wattage510 watts
Print Speed40 PPM
Product Dimensions12.72 x 16.54 x 15.35 inches

This multi-function laser printer is suitable for small businesses and individuals who require a fast, economical solution that delivers high performance at a value price. Small business owners can quickly print and copy standard letters and legal forms of varying sizes and high-quality documents like annual reports, invoices, statements, and proposals. 

This hp color LaserJet printer for small businesses with a multifunctional unit has a built-in fax machine, saving time when sending faxes over the phone. Thanks to Wi-Fi technology, you don’t have to worry that the printer is too far away from your computer, tablet, or smartphone. It also has wireless connectivity, making managing jobs much more straightforward than before. It includes a convenient USB port to connect various smartphones, tablets, cameras, laptops, and other peripherals. 

Its compact design makes it ideal for smaller work areas. This device is backed by HP’s two-year warranty, so rest assured that you will always get a functional product and excellent customer service if you ever encounter any problem. 

Key Features

  • Print resolution up to 1200 dpi
  • Print speed up to 90 ppm
  • Compact size
  • Easily connects via USB ports
  • Print directly to smartphones, tablets, or computers

What We Like

  • Fast, dependable printing
  • Affordable
  • Reliable operation
  • Easy to use
  • It is portable

What We Don’t Like

  • Slower printing speed

8. Brother MFC-L3710CW Compact Digital Color All-in-One Printer

Printing TechnologyColor LED
Connectivity TechnologyWi-Fi
Wattage380 watts
Product Dimensions18.7 x 16.1 x 16.3 inches

This Brother model offers an excellent printing speed of up to 40ppm in color mode with a maximum output media size of 13.5 x 19.7 inches. It comes with an auto document feeder for copying and scanning, while the automatic two-sided printing makes sure that every page is printed twice. It supports 8.5 x 14.8 cm, 9 x 12.7 cm, A4 size papers, along with envelopes and labels. 

The L3710W provides excellent results with bright colors and sharp details. What draws us to this printer is its ability to scan both sides without affecting the overall scanning quality automatically. The scanner supports up to 17600 x 4320 pixels. You can save your scanned images in JPEG format supported by image editors as well as PDF files. 

The network connection enables you to share documents easily through cloud services or email applications. Most importantly, the user interface is straightforward to navigate, along with the touch menu feature helps you to operate the printer effortlessly.

Key Features

  • Supports high volume imaging of documents from most sources
  • Allows you to select individual functions during setup
  • Full-duplex scanner
  • Built-in wireless connectivity
  • Optional SD card slot for storage expansion
  • Scanning modes available for each function

What We Like

  • Excellent performance
  • High definition printing
  • High capacity internal memory
  • Advanced functions such as paper handling and control, faxing, emailing, and more
  • Wide range of compatible software products

What We Don’t Like

  • It can be a bit challenging for first-time users

9. HP Color LaserJet Pro Multifunction M479fdn

Printing TechnologyLaser
Connectivity TechnologyBluetooth, USB, Ethernet
Display4.3″ color touchscreen
Print Speed28 ppm black, 28 ppm color
Product Dimensions16.4 x 18.6 x 15.7 inches

The HP Color LaserJet Pro M479fnd laser printer has a fast processing speed of 26 pages per minute and it also prints on paper sizes up to 20×30 inches, but some users might face issues when it comes to paper jamming if they use only one tray. Nevertheless, it does have other options, including a large LCD screen.

More advantageously, this HP printer features a multi-touch screen which eliminates the requirement to use a mouse. These models are also equipped with built-in Wi-Fi, which allows them to connect with Android tablets and smartphones so that you can directly access your favorite apps no matter where you’re located. 

As far as compatibility goes, this HP machine works with most Microsoft Office programs. In addition, there are several third-party drivers installed, making it easier for you to use the scanner, send emails, copy and print files, and manage photos. Overall, it’s a great option if you want a faster alternative to the older printers.

Key Features

  • Plug and Play technology is easy to install
  • Print directly to an attached device, such as a laptop or desktop computer
  • Easy to share printed content by sending directly through email
  • Multiple input trays and Auto document feeder
  • Fast scanning at up to 29 ppm and Automatic two-sided printing

What We Like

  • Supports multiple print layouts
  • Can handle a wide variety of media types without damage
  • The advanced security measures help protect against unauthorized viewing
  • Ease of setup
  • Intuitive operation by using touchscreen controls
  • Easy replacement in case of failure

What We Don’t Like

  • For the best results, perform regular maintenance of the equipment.

10. Brother HL-L8260CDW Business Color Printer

Printing TechnologyLaser
Connectivity TechnologyUSB, Gigabit Ethernet, Wi-Fi
Wattage580 watts
Print Speed33 PPM
Product Dimensions19.1 x 16.1 x 12.3 inches

Finally, our last business color printer details bring us to this Brother Model printer. It has been designed keeping in mind the needs of small businesses and corporate offices. Not only does it have the latest wireless networking capabilities, but it is also equipped with smart tools and features.

Among these include an automatic replenishment feature that automatically orders the required supplies after running out, a direct print button and a simple system menu that makes things much easier for users.

The most impressive thing about this model is its ability to quickly take care of business documents while providing excellent quality prints. Additionally, it features some high-end security features that provide added safety along with top-notch performance. This means you can enjoy uninterrupted printing even under continuous operations.

Key Features

  • Automatic replenishment – After running out of ink or toner, the machine will be able to order more and send them right away. 
  • Direct Print – Just press the button to start printing. 
  • Simple Menu – All you have to do is select ‘File’ and then choose what kind of file you’re trying to print from your computer. 
  • Auto Document Feeder – With the ADF, you don’t have to load paper manually anymore. 
  • USB Port – Plug in any device via the USB port and connect instantly. With an optional USB cable, you can use this model printer just like a conventional desktop printer.

What We Like

  • High-quality prints
  • Wireless connectivity
  • Automatic replenishment
  • Easy to set up and operate

What We Don’t Like

  • Some users experienced challenges starting it for the first time

Best Business Color Printer Buying Guide

When deciding to purchase the best business color printer, you should consider certain important factors such as the type of technology used, reliability, maintenance costs, functionality, cost, speed, and the amount of time it takes to deliver results.  All these put together should be beneficial to your business;

1. Technology Used

There are two main types of lasers: Continuous Wave Laser and Pulse Energetic Beam. PEB is newer than CW Laser. However, they produce quite comparable amounts of energy. In terms of quality, both lasers perform well. They differ significantly when talking about price, depending upon whether they use CW Laser or PEB.

If you’re buying a cheap multi-function printer, you may opt for the cheaper one since it doesn’t matter very much which technology was used in their manufacture. But if you’re going for a professional level, you’ll appreciate the higher cost associated with using PEB technology.

2. Reliability

Most manufacturers include warranty services, which cover the entire life cycle of the product. Some also offer a free replacement within a specified period after the manufacturer has diagnosed the fault. The length of the warranty service depends entirely upon the cost of the parts required for repair/replacement. 

Also, some products come with a warranty card that gives you information regarding the warranty coverage provided. Other products come without instructions, but most manufacturers include manuals that describe how to open and operate their machines once they reach your home. In case of failure, make sure you contact the customer care team. 

Generally speaking, users find that online companies’ customer care support is better than those who sell directly. They provide prompt responses and are efficient at resolving queries.

3. Maintenance Costs

If you want to keep your investment at bay over more extended periods, it is advisable to look for a product that does not require frequent servicing. These printers tend to run with minimal effort, meaning that they need less maintenance compared to others. Products having low maintenance requirements are best since they go a long way in saving you unnecessary repair funds.

4. Functionality

The majority of printers can print, scan, fax, and copy documents. This means there are two reasons you might need to ink cartridge – firstly, if you print lots of pages, you can buy more expensive inks; secondly, the machine needs to be fed regularly. If you want an automatic feed mechanism, then you would benefit from purchasing inkjet printers. Most people prefer laser printing because the toner is dry, and it leaves no residue behind when printed.

5. Features

Several features make certain printers’ models stand out over their competitors. They include auto-document feeders, duplex printing, network devices, and scanning abilities. The most basic functions available in most models are optical character recognition and digital copying.

Laser printers use toner as opposed to finishing options and wireless abilities. Auto document feeders provide the capability to automatically remove individual pages from a stack of papers by moving towards the opening. On the other hand, Duplex printing allows users to print both sides without manually flipping the pages. Finishing options involve adding staples to finished products or folding corners, and Wireless capabilities mean sharing files wirelessly.


Getting the best business color printer requires keenness and well-informed knowledge about printer technology. As technology advances, new models appear on the market all the time, making it a challenge to choose the one that suits your needs.

Nevertheless, when comparing different types of printing equipment, it’s vital to know how much money you’re planning to spend on the product itself as well as its maintenance costs. Also, ask yourself what the intended purpose of the device is. 

To sum it all up, we suggest purchasing a color printer that will solve your needs and give you quality output. Choose one from this business color printer buying guide and see your business scaling higher.

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